Assistant Project Manager

The Quest Organization

Hackensack, NJ

JOB DETAILS
SKILLS
Accounting Policies, Air Intelligence Agency (AIA), Banking Services, Billing, Budgeting, Change Requests/Orders, Communication Skills, Construction, Construction Administration, Construction Management, Detail Oriented, Document Control, Documentation, Illustrating Ability, Liens, Maintain Compliance, Microsoft Office, Multitasking, Organizational Skills, Project/Program Coordination, Project/Program Management
LOCATION
Hackensack, NJ
POSTED
30+ days ago

Our client is seeking a detail-oriented Assistant Project Manager to support project management and ensure smooth financial and document control processes across multiple projects. This role serves as the administrative backbone of construction operations, overseeing subcontractor billing, bank requisitions, and Procore documentation.


Responsibilities:

  • Review subcontractor invoices and payment applications to ensure compliance with executed contracts, schedules of values, and budgets; resolve discrepancies with project teams.
  • Prepare and submit monthly bank requisitions, including AIA documents, lien waivers, and supporting materials; track funding status and reconcile draws.
  • Maintain Procore as the central project platform, updating contracts, change orders, budgets, and project documentation to ensure audit-ready records.
  • Support accounting processes, subcontractor compliance tracking (COIs, lien waivers), change order administration, and project meeting documentation.



Qualifications:

  • 2+ years of construction administration or project coordination experience.
  • Procore (or similar software) proficiency.
  • Strong understanding of subcontract billing, AIA payment documents, and contract compliance.
  • Excellent organizational, communication, and Microsoft Office skills.
  • Degree in Construction Management or related field preferred; experience with bank draws and lien documentation a plus.


About the Company

T

The Quest Organization

For over 30 years, The Quest Organization and its related entities have been a highly respected leader in Executive Search and Business Advisory Services, taking a holistic approach to finding not only the most talented individuals for “C” level executives and Middle Management Professionals, but making sure that our clients have truly defined their need both from a technical perspective and an overall “fit perspective. The hallmark of our success is the extraordinary experience and business acumen of our professional staff with a combined 50+ years of achievements in Executive Search and Advisory Services.
With backgrounds as CPAs in the Big “4″ and as financial professionals in industry, we are uniquely positioned to provide our clients with meaningful hiring recommendations, grounded in a thorough understanding of their overall business including their operations, finance, accounting, human capital and sales.

Our staff through their daily transactions in the employment marketplace and extensive participation in regional business organizations, is well positioned to provide candidates from mid level to CEO’s with insightful advice on career planning and positioning. Every candidate that we represent, benefits from a comprehensive interview to ensure they are considered for appropriate opportunities which match their capabilities, experience, desired compensation and quality of life attributes. We are known to provide the most meticulous interview preparation and follow through in the industry.

COMPANY SIZE
10 to 19 employees
INDUSTRY
Staffing/Employment Agencies
FOUNDED
1985
WEBSITE
http://www.questorg.com