Assistant Project Manager

Project Administrator

Project Administration

Assist Project Managers with daily project management activities from pre-construction through project closeout.

Review contract documents, drawings, specifications, and project requirements.

Maintain project documentation, including submittals, RFIs, change orders, meeting minutes, and closeout packages.

Track project milestones, schedules, and deliverables.

Support project setup and ensure documentation compliance with company procedures.

Financial Management

Assist in preparing project budgets, cost reports, and forecasts.

Track and monitor project costs, labor utilization, and material expenditures.

Assist with preparation and review of owner billings and subcontractor invoices.

Support change order pricing, negotiations, and execution.

Help identify and manage potential project risks affecting profitability.

Procurement & Scheduling

Coordinate material procurement and delivery schedules to support field operations.

Assist in developing and maintaining project schedules.

Monitor lead times and ensure timely procurement of long-lead items.

Coordinate with vendors, suppliers, and subcontractors to support project requirements.

Field Operations Support

Collaborate with Superintendents, Foremen, and field personnel to ensure project execution aligns with schedules and budgets.

Participate in site visits and project meetings.

Assist in resolving project issues related to scope, schedule, quality, or logistics.

Support implementation of quality control measures and project documentation.

Client & Stakeholder Communication

Serve as a point of contact for clients, general contractors, architects, engineers, vendors, and subcontractors.

Attend project meetings and prepare meeting documentation.

Maintain professional relationships and provide timely responses to project-related inquiries.

Support efforts to identify and secure future project opportunities through excellent client service.

Project Closeout

Coordinate punch list completion.

Compile warranties, O&M manuals, as-built documentation, and closeout packages.

Ensure all contractual closeout requirements are satisfied.

Assist with final billing and project reconciliation.

MPI does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, marital status, or based on an individual's status in any group or class protected by applicable federal, state or local law. MPI encourages applications from minorities, women, the disabled, protected veterans and all other qualified applicants.

Required Qualifications

Bachelor's degree in Construction Management, Engineering, Architecture, or related field preferred.

1-4 years of construction project management experience, preferably with a commercial specialty subcontractor.

Knowledge of construction processes, project documentation, and contract administration.

Ability to read and interpret construction drawings and specifications.

Proficiency in Microsoft Office Suite, particularly Excel.

Experience with construction management software such as Procore, Autodesk Construction Cloud, Bluebeam, Sage, CMiC, or equivalent.

Strong organizational, communication, and problem-solving skills.

Ability to manage multiple projects and deadlines simultaneously.

What's on Offer

Competitive base compensation commensurate with experience

Annual discretionary bonus

Project close-out discretionary bonus opportunity

Full suites benefits package

Job summary

Sector: Construction

Sub Sector: Project Manager

Industry: Property

Where: Queens

Contract Type: Permanent