Assistant Project Manager

Seeking a motivated and detail-oriented Assistant Project Manager (APM) to support the delivery of commercial mechanical and plumbing construction projects across MD, VA, and DC.

This is a hands-on role working directly alongside a Project Manager and field Foreman. You will own real deliverables, be on the job site regularly, and be steadily developed toward a PM role over time. Every PM started by doing exactly what this role does.

Projects You'll Support

Client specializes in large-scale commercial mechanical and plumbing construction, including:

• Data centers and mission-critical facilities
• Hospitals, medical labs, and healthcare campuses
• Federal and government facilities
• High-rise residential and mixed-use developments
• College and university buildings
• Trophy office and corporate headquarters projects

Key Responsibilities

Submittals, RFIs & Document Control

• Create, review, track, and manage submittals for mechanical and plumbing equipment, materials, and systems. Confirm compliance with plans and specifications before forwarding.
• Prepare and maintain project documentation including design changes, RFIs, change orders, meeting minutes, IOM manuals, and project reports.
• Serve as the point person for document management applications and ensure all logs are current and accurate.

Equipment Tracking & Procurement

• Build and manage the Equipment Tracking Log. Coordinate with the PM to ensure major equipment is released on schedule and deliveries align with the project timeline.
• Conduct off-site storage visits when required to verify stored materials for billing, review equipment against approved submittals, and confirm final orientations.
• Assist the PM with purchasing activities including scoping, take-offs, change order proposals, and soliciting pricing from subcontractors and suppliers.

Project Coordination & Scheduling

• Assist the PM and Foreman in planning, executing, and closing projects including scheduling, resource allocation, materials procurement, and commissioning.
• Help maintain project schedules and subcontractor detail schedules. Communicate impacts and delays to the PM proactively.
• Assist the PM with cost forecasts, budget and estimate tracking, purchase orders, and project accounting.

BIM & Prefabrication

• Support the BIM coordination process by attending clash meetings, reviewing models for system layout conflicts, and ensuring alignment with project specifications.
• Assist the PM with maintaining fabrication schedules, coordinating spool drawing reviews, and tracking the fabrication log.

Field Presence & Subcontractor Coordination

• Conduct regular site visits to monitor project progress, assist with field coordination, manage punch lists, support rigging logistics, and handle material management.
• Communicate with vendors, suppliers, and subcontractors to ensure timely delivery of materials and services.
• Work closely with GC and subcontractor project teams, field leaders, foremen, and site supervisors to maintain alignment and resolve issues efficiently.

Closeout & Quality

• Assist with project closeout including assembling IOM manuals, startup and commissioning documentation, subcontractor punch lists, warranties, and final payment documents.
• Coordinate equipment training schedules with vendors and the GC. Assist with final inspections and authority sign-offs.
• Support implementation of Quality Assurance Program and site safety protocols.

Qualifications

Experience

• 3 5 years of experience in mechanical and plumbing project management, project engineering, or a directly related construction role.
• Experience with a mechanical contractor, general contractor, or MEP subcontractor is preferred.
• Field or trade background is a significant advantage plumber, pipefitter, HVAC mechanic, or any hands-on mechanical/plumbing installation experience. Candidates who came up through the trades and want to move into project management are strongly encouraged to apply.

Technical Knowledge

• Strong working knowledge of mechanical and plumbing systems in commercial or industrial construction, including the ability to read and interpret MEP drawings and specifications.
• Familiarity with mechanical and plumbing equipment AHUs, pumps, chillers, VAVs, hydronic systems, domestic water, sanitary, and related systems.
• Experience managing submittals, coordinating RFIs, and producing closeout documentation including IOM manuals.
• Ability to read and understand electrical and controls design documents when coordinating final equipment connections with other trades.

Software & Tools

• Procore: Required for submittal management, RFI tracking, document control, and daily logs. Strongly preferred; training is available for the right candidate.
• Bluebeam Revu: Required for markup, drawing review, and document collaboration. Proficiency expected.
• Microsoft Office Suite: Excel (equipment logs, cost tracking, procurement logs), Word (letters, reports), Outlook and Teams (daily communication with GC, vendors, subs). Proficiency required.
• BIM / Coordination Tools: Experience attending BIM coordination meetings and reviewing models (Navisworks, Revit, or similar) is a plus.
• Scheduling Software: Familiarity with Primavera P6, MS Project, or similar is a plus.

Education

• Bachelor's degree in Construction Management, Mechanical Engineering, or a related field is preferred but not required. Equivalent field experience, trade background, or vocational training will be given equal consideration.