Assistant Property Manager

Why You Want To Work Here

Our client is a Washington, DC metro area-based institutional real estate firm managing over 25 million square feet of Class A assets across data center, residential, industrial, and office sectors. The organization is growing rapidly, backed by a strong benefits package and a culture built around driven, high-performing professionals. This is a high-visibility role for a polished commercial real estate professional ready to take ownership of property operations within a well-capitalized, expanding platform.

Responsibilities

• Support the Senior Property Manager in ensuring smooth daily operations and an exceptional workplace experience across the property
• Assist with tenant deployment and move-in processes, including milestone tracking, check-in scheduling, and risk reporting
• Maintain distribution lists including customer, emergency, vendor, and leasing contacts
• Create and distribute weekly work-in-progress reports covering project schedules and key deadlines
• Code and process invoices accurately and on time using the accounts payable workflow system
• Assist with aging reports and monthly accounts receivable collection efforts
• Prepare tenant statements, ledgers, and charge documents
• Support monthly variance reports and quarterly investor reporting
• Prepare and distribute lease administration forms for commencements, expirations, and move-in/move-out processes
• Receive, enter, and monitor work orders through the web-based work order system
• Coordinate building services including janitorial, security, and landscaping
• Maintain records for purchase orders, service contracts, and certificates of insurance
• Support amenity rollouts, workplace experience initiatives, and tenant communications
• Handle general administrative duties including phones, guest reception, deliveries, and office supply management

Qualifications

• Bachelor's degree preferred
• Minimum 2 years of experience in a commercial real estate property management role required
• Proficiency in Microsoft Office (Outlook, Word, Excel, Teams, SharePoint) and Adobe
• Experience with Yardi or similar commercial real estate software required
• Experience with Cove or similar work order systems a plus
• Ability to read and interpret general ledgers, operating statements, vendor contracts, and purchase orders
• Strong organizational skills with the ability to multitask in a fast-paced environment
• Polished, professional, and proactive with strong written and verbal communication skills
• Valid driver's license with proof of insurance