Assistant Property Manager

Job Title: Assistant Property Manager - Commercial Retail Properties

Position Summary

We are seeking an organized and detail-oriented Assistant Property Manager with commercial retail property management experience to support daily operations of retail properties. The ideal candidate has hands-on experience with tenant relations, vendor coordination, financial reporting, and lease administration, and is proficient in Yardi or similar systems.

Key Responsibilities

• Support daily operations of commercial retail properties alongside the Property Manager.
• Maintain leases, tenant records, financial data, and maintenance documentation in Yardi.
• Generate reports, prepare aging summaries, assist with rent collection, late fees, budgeting, and CAM estimates/reconciliations.
• Serve as a primary contact for retail tenants, addressing inquiries, coordinating move-ins/outs, renewals, and amendments.
• Coordinate vendors and contractors for maintenance, bids, work orders, invoices, and tenant billbacks.
• Assist with lease administration, broker commissions, tenant sales reporting, and welcome packages.
• Conduct routine property inspections and assist with safety, maintenance, and security follow-up.
• Maintain organized records, issue tenant notices, track COIs, code invoices, and support reporting and compliance efforts.
• Act as backup to the Property Manager during emergencies or inspections as needed.

Qualifications

• 2+ years of commercial property management experience, preferably in retail properties
• Experience with retail tenants, CAMs, and tenant sales reporting
• Proficiency in Yardi
• Strong organizational, communication, and problem-solving skills
• Ability to manage multiple priorities in a fast-paced retail environment