Assistant Property Manager

Client Overview:
A nationally recognized commercial real estate firm is seeking an experienced Assistant Property Manager to support the daily operations of a commercial property portfolio in Jamaica, Queens. This long-term opportunity is ideal for a detail-oriented property management professional with hands-on Yardi experience who enjoys balancing administrative responsibilities with on-site property operations.

Salary/Hourly Rate:
$30/hr - $33/hr

Position Overview:
The Assistant Property Manager will provide both administrative and operational support to the Property Management team. This role will assist with financial administration, tenant and vendor communications, inspections, contract coordination, and property operations. The ideal candidate has prior commercial property management experience, is highly organized, and is comfortable working both in the office and throughout the property portfolio. A reliable personal vehicle is required to travel between nearby properties as business needs arise.

Responsibilities of the Assistant Property Manager:

• Process invoice coding using Yardi and support purchase-to-pay (P2P) processes.
• Prepare move-out documentation, rent adjustments, approval forms, and related administrative paperwork.
• Coordinate vendor contracts, renewals, and contract tracking.
• Review accounts receivable reports and follow up on outstanding balances.
• Communicate professionally with tenants, vendors, and third-party service providers.
• Assist with budget preparation, financial data entry, reconciliations, and reporting.
• Coordinate violation documentation and corrective action follow-up.
• Conduct routine property inspections and tenant move-out walkthroughs.
• Participate in vendor walkthroughs, project coordination, and bid solicitation.
• Take property photos for quarterly reporting and presentations.
• Assist with emergency preparedness, pre-storm notifications, post-storm inspections, and operational response.
• Support additional administrative and property management projects as assigned.

Required Experience/Skills for the Assistant Property Manager:

• Previous Assistant Property Manager or Commercial Property Management experience required.
• Hands-on Yardi experience is required.
• Experience with invoice processing, accounts receivable, contract administration, and vendor coordination.
• Strong organizational skills with exceptional attention to detail.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite, including Excel, Word, and Outlook.
• Ability to manage multiple priorities in a fast-paced environment.
• Must have a reliable personal vehicle to travel between properties when needed.

Preferred Experience/Skills for the Assistant Property Manager:

• Experience supporting commercial office, retail, or mixed-use properties.
• Familiarity with budget preparation, financial reconciliations, and property reporting.
• Experience coordinating inspections, tenant relations, and vendor management.

Education Requirements:

• Bachelor's degree preferred.

Benefits:

• Atrium Care Package available, upon eligibility (including healthcare plans, discount programs, and paid time off).

Job Wrapping ID: #LI-AJ3

About Atrium:What you do matters. Guided by our Applicant-Centric™ approach, we foster an environment of collaboration, high performance, and innovation where your talents are valued, and your achievements are celebrated. Join us and become part of an inclusive team committed to your growth and success. By applying to this job, you agree to receive calls, AI-generated calls, text messages, and/or emails from Atrium and its affiliates, and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to opt out on any message you receive. For more details, please review our Terms of Use and Privacy Policy . As a woman-owned firm, we value diversity. We are an equal opportunity and affirmative action employer and will consider all applications without regard to race, sex (including gender, pregnancy, sexual orientation and gender identity), age, color, religion or creed, national origin or ancestry, veteran status, disability (physical or mental), genetic information, citizenship or any other characteristic protected by law. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Candidates who apply for roles through the Atrium website will be added to our candidate pool and may be considered for additional roles of a similar title. Please contact us to request an accommodation.
EOE/M/F/D/V/SO

Position ID: 403463