Assistant Property Manager

Vaco LLC

New York City, NY

JOB DETAILS
SALARY
$60,000–$75,000 Per Year
SKILLS
Accounts Payable, Artificial Intelligence (AI), Billing, Board Meeting, Building Regulations, Check Processing, Condominiums, Construction Inspection, Document Tracking, Documentation, Documentation Review, English Language, Hair Styling, Investment Management, Investor Relations, Maintain Compliance, Operations, Project Tracking, Property Maintenance, Property Management, Record Keeping, Regulations, Regulatory Compliance, Reimbursement, Residential Real Estate, State Laws and Regulations, Time Management, Vendor/Supplier Relations
LOCATION
New York City, NY
POSTED
Today
Role: Assistant Property Manager
Fully onsite for training and would then go to 3 days a week hybrid -This is based out of their corporate office versus being onsite at a specific property 
  • Support 2 property managers for residential portfolio of cooperative and condominium properties, overseeing daily operations, resident relations, vendor management, and board communications.
  • Administered apartment alteration projects by reviewing documentation, coordinating approvals with architects and boards, tracking project progress, and ensuring compliance with building regulations and DOB requirements.
  • Oversaw BuildingLink administration, including resident move coordination, amenity reservations, storage and bike room assignments, gym memberships, and shareholder communications.
  • Responded to resident inquiries, processed chargebacks, resolved billing issues, and completed bank and appraisal questionnaires for lending institutions.
  • Prepared and distributed monthly Board meeting packages, attended Board, Annual, and Special Meetings, recorded meeting attendance, and tabulated election results.
  • Monitored compliance deadlines and maintained regulatory records to ensure timely completion of required building inspections, filings, and board documentation.
  • Coordinated accounts payable by reviewing invoices, processing payments through Avid, and preparing reimbursement and check requests.
  • Managed annual shareholder tax abatement programs, including eligibility reviews, resident communications, and documentation tracking.
  • Maintained accurate property records, vendor contracts, resident files, and operational documentation while serving as the primary liaison between Boards, residents, contractors, and building staff.

EEO Notice

Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact

HR@vaco.com

.

Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.

Representation Notice

By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

For residents of Ontario, Canada: Based on Highspring’s discussions with its Client, Highspring’s understanding is that this position for employment is a current vacancy (either through Highspring as a contractor or with the client directly).

Privacy Notice

Vaco by Highspring and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco by Highspring”) respects your privacy and are committed to providing transparent notice of our policies.

  • California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here.
  • Virginia residents may access our state specific policies here.
  • Residents of all other states may access our policies here.
  • Canadian residents may access our policies in English here and in French here.
  • Residents of countries governed by GDPR may access our policies here.

Additionally, submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. More details about Vaco by Highspring’s use of AI can be found here (https://www.highspring.com/ai-use-notices/). Further assessment of candidates beyond this initial phase will be conducted by recruiters and hiring managers. Vaco by Highspring does not know and cannot opine on if its client’s use of AI products in hiring.

Pay Transparency Notice

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:

  • the individual’s skill sets, experience and training;
  • licensure and certification requirements;
  • office location and other geographic considerations;
  • other business and organizational needs.

With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.

About the Company

V

Vaco LLC

Vaco provides expert consulting, permanent placement, executive search and strategic staffing for companies around the world, in the areas of accounting, finance, technology, healthcare, operations, administration and more. As a premier talent solutions firm, Vaco connects people to their dream jobs and helps leading companies find talent to grow their business. Since its founding in 2002, Vaco has grown to more than 35 offices across the globe, 700+ employees, more than 3,000 consultants and $450M in revenue. Vaco has been named to Inc. magazine’s list of the fastest-growing private companies for past 11 years and is dedicated to developing long-term relationships, life-long careers and creative client solutions.
COMPANY SIZE
2,500 to 4,999 employees
INDUSTRY
Staffing/Employment Agencies
FOUNDED
2002
WEBSITE
http://www.vaco.com/