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Assistant Registrar for Operations

George Mason University

Fairfax, Virginia

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JOB DETAILS
SKILLS
Acceptance Testing, Accreditation Standards, Background Investigation, Best Practices, Business Process Management, Business Processes, Calendar Management, Communication Skills, Customer Support/Service, Documentation, Employee Retention, Family Educational Rights and Privacy Act (FERPA), Human Interaction, Information Technology & Information Systems, Leadership, Metrics, Office Management, Operational Strategy, Operations Processes, People Management, Performance Analysis, Performance Metrics, Process Analysis, Process Improvement, Record Keeping, Registrar, Regulatory Compliance, Requirements Management, Software Patches, Staff Development, Strategic Planning, Team Lead/Manager, Test Plan/Schedule
LOCATION
Fairfax, Virginia
POSTED
4 days ago
Department: Division of Enrollment Management

Classification: Education Support Spec 3

Job Category: Classified Staff

Job Type: Full-Time

Work Schedule: Full-time (1.0 FTE, 40 hrs/wk)

Location: Fairfax, VA

Workplace Type: Hybrid Eligible

Sponsorship Eligibility: Not eligible for visa sponsorship

Pay Band: 04

Salary: Salary commensurate with education and experience

Criminal Background Check: Yes

About the Department:

The Division for Enrollment Management, as part of the Office of the Provost at George Mason University, supports student recruitment, retention, and success. We develop and implement strategic enrollment management plans, create and facilitate processes, and inform policies that guide students through their academic journey from recruitment to post-matriculation. Driven by a commitment to transparent, data-informed decision-making, the Division advances institutional enrollment goals through collaboration, innovation, and a student-centered approach.

About the Position:

The Assistant Registrar for Operations leads the team responsible for university-wide operational processes for academic administrative actions in compliance with internal and external policies and procedures. The position is expected to set operational and strategic goals for the team that support the university's mission. This includes recommending and implementing process improvements to make the functions more efficient and service-oriented, as well as aligning with best practices. As a member of the Office of the University Registrar (OUR) leadership team, the Assistant Registrar is expected to be a visionary leader, an effective manager, and an active participant in improving services throughout the university. The Assistant Registrar for Operations operates with the highest of integrity and models this behavior for staff.

Responsibilities:

Management of the Office of the University Registrar Operations:
  • Oversees all aspects of the operational, front-line customer service teams that process academic administrative actions relating to registration, academic records maintenance, grading, transcript requests, consortium requests, and others;
  • Maintains integrity of academic records in the student information system, retaining all appropriate documentation in compliance with office, university, and accreditation standards, and in compliance with the Family Education Rights and Privacy Act (FERPA) of 1974 as amended;
  • Provides support for identified special populations of students, including Study Abroad/Global Education Office, Continuing and Professional Education, INTO Mason, and among others;
  • Manages and coaches direct reports on the Operations team. Monitors performance and development of staff; addresses training needs and provides professional development opportunities as appropriate;
  • Conducts and coordinates user acceptance testing (UAT) as directed for systems that affect the student academic record as part of any upgrades or patches to those systems;
  • Serves as the first-level escalation point for issues the Operations team staff is not able to resolve; and
  • Maintains and monitors KPI metrics associated with business process volumes and turnaround times.
Business Process Management:
  • Conducts ongoing business process analysis and review to identify areas where customer service can be improved. Works with the Digital Transformation Specialist as appropriate to implement process improvements using technology;
  • Provides information about best practices for records processing and records retention via standing university meetings and receives feedback from the community about their needs. Coordinates with constituents to understand pain points that can be addressed. Initiates improvements and enhancements from these reviews, including recommendations for changes to policies;
  • Participates in requirements gathering, development, and testing of new solutions; and
  • Provides staff support for updating business process documentation and maintaining production calendars.
Leadership:
  • Communicates effectively and demonstrates excellent human interaction skills, particularly in balancing the diverse needs of the academic community and those of the Office of the University Registrar;
  • Works proactively with the University Registrar, Associate Registrars, Assistant Registrars, central departments, academic units, and university leadership on changes to business processes; leads and pa

About the Company

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George Mason University

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