Assistant Registrar, Scheduling & Academic Progress

Assistant Registrar, Scheduling & Academic Progress

Salary

$24.61 - $26.06 Hourly

Location

Whitworth University Campus

Job Type

Full-Time Staff

Division

Academic Affairs

Department

Registrars Office

Opening Date

06/22/2026

FLSA

Non-Exempt

FTE

1.0

• Description
• Benefits

Whitworth University is a residential campus shaped by learning, curiosity, and community life. This role is based on campus and requires consistent, in-person engagement.

Position Summary

The Assistant Registrar for Scheduling & Academic Progress serves as a key member of the Office of the University Registrar, providing leadership and operational expertise in academic scheduling, student academic progress, degree evaluation, registration processes, and academic policy administration. This position is responsible for managing course scheduling and classroom utilization while also overseeing academic program evaluation, degree progression, curricular exceptions, graduation processes, and strategic academic communications, with a focus on non-traditional programs.

The position collaborates extensively with faculty, academic departments, advisors, Academic Affairs, Information Systems, and Student Success to ensure the accuracy, integrity, and effectiveness of academic records, scheduling systems, student progression processes, and curriculum operations.

Core Responsibilities

Academic Scheduling & Classroom Management | 30%

• Manage university classroom usage, instructional facilities, and the course schedule for all academic terms.
• Coordinate the collection, review, and publication of departmental course schedules, evaluating course times, capacities, and room assignments based on institutional needs and classroom availability.
• Maintain accurate course and section information within the student information system.
• Collaborate on development and publication of academic calendars and weekly class schedules and serve as the primary point of contact for faculty and staff regarding course scheduling and classroom usage.
• Provide data, reports, and analysis related to classroom utilization and scheduling practices to support strategic decision-making.
• Develop and provide campus-wide training related to scheduling processes and systems.

Academic Progress, Degree Evaluation & Policy Guidance | 30%

• Provide expert guidance to students, faculty, staff, and advisors regarding academic program requirements, degree progression, graduation eligibility, and academic policies.
• Monitor academic progress and degree completion for all student populations with a focus on non-traditional programs
• Process program change requests and maintain accurate student academic evaluations and records.
• Interpret, maintain, and generate degree audit and academic evaluation reports.
• Manage and communicate academic policies related to transfer credits, alternative credits, grades, graduation requirements, substitutions, waivers, and academic standing.
• Support incomplete, midterm, and final grade processing, reporting, and communication.
• Assist in ensuring the academic integrity of credits and degrees awarded by the university.
• Maintain expertise in technologies supporting academic programs, evaluations, and degree conferral processes.

Registration, Advising & Student Support | 20%

• Support registration processes, including waitlists, directed studies, and registration troubleshooting
• Assist with new student registration and onboarding processes for first-year and transfer students.
• Produce advising and student progression reports for advisors, departments, and administrators.
• Develop strategic communications related to key academic dates, milestones, and student success initiatives.

Curriculum, Systems & Data Management | 10%

• Manage approved curricular substitutions, waivers, and academic exceptions.
• Assist with design, maintenance, and improvement of office forms, workflows, reports, and operational processes.
• Ensure data integrity, consistency, compliance, and quality control across academic records and scheduling systems.
• Develop quality-control and operational reports supporting registrar functions.

Graduation, Commencement & Other Responsibilities | 10%

• Determine student eligibility for degree conferral and manage graduation application and degree conferral processes in partnership with other Assistant Registrars
• Maintain graduation data and provide reports to university stakeholders.
• Support federal and institutional degree reporting requirements.
• Assist with commencement planning, communications, program production, and related logistics.
• Represent the Office of the University Registrar on committees and university initiatives as assigned.
• Perform other duties as assigned.

Qualifications and Core Competencies

• Bachelor's degree; equivalent combinations of education and relevant experience will be considered.
• Two to three years of relevant experience in higher education administration, registrar operations, student services, academic scheduling, records management, advising, or related administrative work.
• A personal commitment to the Christian faith and to the integration of faith and learning.
• A commitment to the educational mission of Whitworth University as a comprehensive Christian liberal arts university affiliated with the Presbyterian church.
• Experience working with student information systems such as Colleague, Banner, or similar platforms preferred.
• Familiarity with FERPA regulations and academic policy administration strongly preferred.
• Strong proficiency with Microsoft Office Suite, especially Excel, and data management systems.

Core Competencies

• Strong organizational, analytical, and problem-solving skills.
• Excellent attention to detail and commitment to data integrity and accuracy.
• Ability to manage multiple priorities in a fast-paced environment.
• Excellent interpersonal, written, and verbal communication skills.
• Ability to collaborate effectively across diverse campus constituencies.
• Demonstrated ability to provide excellent student-centered customer service.
• Ability to work independently while contributing positively to a collaborative team environment.
• Strong aptitude for learning and adapting to evolving technologies and systems.
• Commitment to maintain confidentiality and handling sensitive information appropriately.

Other Details

Schedule

Full-time (1.0 FTE) | 12 months | 40 hours per week

Whitworth office hours are 8 AM to 4:30 PM Monday - Friday

Whitworth University is a Christian liberal arts university. Our shared mission is to provide our diverse students with an education of mind and heart, equipping them to honor God, follow Christ, and serve humanity. We seek candidates who are willing to engage with the university's mission and integrate their Christian faith into their work.

Interested candidates should submit a cover letter, resume, faith statement, and contact information for at least three professional references. A background check and sexual misconduct check will be required of the successful candidate.

Applicants must be legally authorized to work in the United States at the time of hire and maintain valid work authorization throughout the duration of employment, including those on OPT. Whitworth University does not offer visa sponsorship for this position.

You are on this webpage because a position at Whitworth sparked your curiosity. If you find yourself questioning hitting the apply button because you might not meet 100% of the qualifications, we think you should do it! When you click apply and submit an application, your application is reviewed by a committee of real, living, and breathing human beings who want to understand your background, experience and skills to find ways you relate to the key competencies needed for success in the position.

Looking for resources to help with writing a faith statement? Check out our faith statement resource page for more information.

Whitworth complies with all federal, state, and local nondiscrimination laws that are applicable to religious nonprofit institutions and does not engage in unlawful discrimination on the basis of race, color, national origin, age, sexual orientation, sex, or disability. With our Christ-centered commitment to building a diverse and inclusive community, the university encourages applications from populations underrepresented at Whitworth including members of racial/ethnic communities, women, and persons with disabilities.

Online applications are stored on a secure site. Only authorized employees and hiring authorities have access to the information submitted.

It is important that your application show all the relevant education and experience you possess. Applications may be rejected if incomplete.

At Whitworth University, we are committed to supporting the well-being of our faculty, staff, and their families by offering an extensive benefits package. Eligible employees can enjoy a variety of benefits, including:

• Comprehensive medical, dental, and vision coverage
• Employer-matched 403 (b) retirement plan
• Tuition remission programs available for employees, their spouses, and dependents
• Life insurance and long-term disability coverage
• Accrued vacation and sick leave based on full-time equivalency (FTE). All staff accrue 8 hours of sick leave per month and 10 to 20 days of vacation per year, depending on employee category.
• 2 days of Floating Holiday leave based on full-time equivalency (FTE)
• Access to an Employee Assistance Program
• Resources for Christian vocation and calling
• No cost access to the University Recreation Center (UREC) and the Megan E. Thompson Aquatic Center
• 15 paid holidays throughout the year

To discover more about these offerings, please visit our benefits page.

Employer Whitworth University

Address 300 W Hawthorne

Spokane, Washington, 99251

Phone 5097774872

Website http://www.whitworth.edu