Assistant Secretary (10-month)

EAST

ORANGE

SCHOOL

DISTRICT

East

Orange,

New

Jersey

Assistant

Secretary

Reports

To:

Building

Principal/Director

or

designated

administrator

Job

Goal

To

perform

complex

clerical

and

administrative

support

functions

requiring

a

high

degree

of

accuracy,

discretion,

confidentiality,

and

independent

judgment

in

support

of

school

or

departmental

operations.

Responsibilities

The

Assistant

Secretary

shall

perform

duties

including,

but

not

limited

to:

Clerical

&

Administrative

Support

1.

Prepare,

type,

edit,

and

proofread

correspondence,

reports,

and

other

documents

using

word

processing,

spreadsheet,

and

database

applications.

2.

Perform

advanced

clerical

functions,

including

data

entry,

recordkeeping,

and

document

management.

3.

Maintain

accurate

and

up-to-date

filing

systems

(electronic

and

paper).

4.

Operate

office

equipment

and

technology

necessary

to

support

office

operations.

Office

Operations

&

Coordination

5.

Receive,

screen,

and

route

incoming

calls,

emails,

and

correspondence.

6.

Serve

as

a

point

of

contact

for

parents,

staff,

and

the

public,

providing

information

and

assistance.

7.

Schedule

and

coordinate

meetings,

appointments,

and

events;

maintain

calendars.

8.

Prepare

meeting

materials,

agendas,

and

minutes,

as

assigned.

9.

Assist

with

travel

arrangements

and

logistical

coordination

when

required.

Records,

Reporting

&

Compliance

10.

Assist

in

compiling

data

and

preparing

reports

required

by

administration,

board

policy,

or

regulatory

agencies.

11.

Maintain

accurate

records

and

ensure

compliance

with

district

procedures

and

applicable

regulations.

12.

Handle

confidential

information

and

records

in

accordance

with

district

policies

and

legal

requirements.

Customer

Service

&

Communication

13.

Greet

and

assist

visitors,

ensuring

proper

sign-in

procedures

and

directing

them

appropriately.

14.

Provide

assistance

with

forms,

applications,

and

general

inquiries.

15.

Communicate

effectively

with

staff,

students,

families,

and

community

members.

Inventory

&

Office

Management

16.

Order,

receive,

store,

and

distribute

office

supplies;

maintain

inventory

records.

17.

Track

and

manage

incoming

and

outgoing

mail

and

correspondence.

Other

Duties

18.

Perform

specialized

assignments

and

support

projects

as

directed

by

administration.

19.

Work

independently

while

managing

multiple

priorities

and

deadlines.

20.

Perform

other

duties

as

assigned

by

the

Building

Principal

or

designee.

21.

Must

be

able

to

perform

all

essential

functions

of

the

position

with

or

without

reasonable

accommodation.

Qualifications

Education

&

Experience

1.

High

school

diploma

or

equivalent

required

2.

Prior

clerical

or

administrative

support

experience

preferred

3.

Minimum

typing

proficiency

(e.g.,

40

words

per

minute)

preferred

Knowledge

&

Skills

4.

Knowledge

of

office

administration

practices,

procedures,

and

workflow

5.

Proficiency

in

Microsoft

Office

Suite

(Word,

Excel,

Outlook,

PowerPoint)

and

other

office

systems

6.

Strong

written

and

verbal

communication

skills,

including

grammar

and

business

correspondence

7.

Strong

organizational

skills

and

attention

to

detail

8.

Ability

to

manage

multiple

tasks

and

meet

deadlines

9.

Ability

to

exercise

discretion

and

maintain

confidentiality

10.

Strong

customer

service

and

interpersonal

skills

Abilities

11.

Ability

to

work

independently

and

use

sound

judgment

12.

Ability

to

interpret

and

apply

policies,

procedures,

and

regulations

13.

Ability

to

establish

and

maintain

effective

working

relationships

14.

Ability

to

learn

and

use

district-specific

systems

and

software

Other

Requirements

15.

Required

criminal

history

background

check

and

eligibility

to

work

in

the

United

States

16.

Must

meet

NJ

residency

requirements

under

the

New

Jersey

First

Act

17.

Alternatives

to

qualifications

may

be

considered

as

determined

by

the

Board

of

Education

Physical

Requirements:

Ability

to

sit

for

extended

periods

and

work

on

a

computer

Ability

to

use

hands

and

fingers

for

typing

and

office

tasks

Ability

to

lift

and

carry

light

office

materials

Ability

to

communicate

effectively

in

person

and

via

telephone

Working

Conditions:

Work

performed

in

a

school

or

administrative

office

setting

Frequent

interruptions

requiring

prioritization

and

multitasking

Regular

interaction

with

students,

staff,

and

the

public

Requires

professionalism,

discretion,

and

adaptability

PHYSICAL

ABILITIES

AND

WORKING

CONDITIONS

OF

CONTINUED

EMPLOYMENT

The

Physical

Abilities

and

Other

Conditions

of

Continued

Employment

listed

in

this

section

are

representative

but

are

not

intended

to

provide

an

exhaustive

list

of

Physical

Abilities

and

Other

Conditions

of

Continued

Employment

which

may

be

required

of

this

position.

The

East

Orange

School

District

encourages

persons

with

disabilities

who

are

interested

in

employment

in

this

class

and

need

reasonable

accommodations

to

contact

the

Division

of

Labor

Relations

and

Employment

Services.

Vision :

(which

may

be

corrected)

to

read

small

print;

view

a

computer

screen

for

prolonged

periods

Hearing :

(which

may

be

corrected)

to

answer

telephones

and

tolerate

exposure

to

noisy

conditions

Speech :

to

be

understood

in

face-to-face

communications;

to

speak

with

a

level

of

proficiency

and

volume

to

be

understood

over

a

telephone

Upper

Body

Mobility :

use

hands

and

fingers

to

feel,

grasp,

and

manipulate

small

objects;

manipulate

fingers,

twist

and

bend

at

wrist

and

elbow;

extend

arm

to

reach

outward

and

upward;

use

hands

and

arms

to

lift

objects;

turn,

raise

and

lower

head

Strength :

moderate

to

heavy

lifting,

pushing,

pulling

or

carrying

is

occasionally

required;

to

lift,

push,

pull

and/or

carry

objects

which

weigh

as

much

as

15

pounds

on

a

frequent

basis;

ability

to

walk

frequently

Environmental

Requirements :

encounter

constant

work

interruptions;

work

cooperatively

with

others;

work

independently;

work

indoors;

Mental

Requirements :

read,

write,

understand,

interpret

and

apply

information

at

a

moderately

complex

level

essential

for

successful

job

performance;

math

skills

at

a

high

school

proficiency

level;

judgement

and

the

ability

to

process

information

quickly,

learn

quickly

and

follow

verbal

procedures

and

standards;

give

verbal

instruction;

rank

tasks

in

order

of

importance;

copy,

compare,

compile,

and

coordinate

information

and

records

Application

Procedure

Qualified

applicants

must

submit

applications

through

the

district's

online

application

system:

https://www.applitrack.com/eosd/onlineapp/

Selection

Process

1.

Review

of

application

and

credentials

2.

Interview

with

district

administration

3.

Recommendation

to

the

Superintendent

4.

Final

appointment

by

the

East

Orange

Board

of

Education

in

accordance

with

Board

policies

Term

of

Employment:

Ten

(10)

OR

Twelve

(12)

month

work

year

Salary:

Shall

be

in

accordance

with

the

negotiated

agreement

between

the

East

Orange

Board

of

Education

and

the

East

Orange

Resource

Professionals

Association

(EORPA).

Equal

Employment

Opportunity

The

East

Orange

School

District

is

an

Equal

Opportunity/Affirmative

Action

employer

and

does

not

discriminate

on

the

basis

of

race,

color,

religion,

sex,

sexual

orientation,

gender

identity,

national

origin,

disability,

or

any

other

protected

status.

Approved

by

the

East

Orange

Board

of

Education:

Apr 21, 2026

Revised

3/18/2026