Assistant (Secretary III) - Student Services

NORTHWEST INDEPENDENT SCHOOL DISTRICT

Title: Secretary III (0417)

Reports To: Director of Student Services

Dept./Campus: Student Services

Duty Days: 235 Days

Wage/Hour Status: Non-Exempt

Pay Grade: P30

Date Revised: 02/2021

Primary Purpose:

Provide secretarial services for the central office student services department staff members.

Qualifications:

• College hours, high school diploma or GED
• Proficient keyboarding, word processing, and file maintenance skills
• Excellent organization, communication, and interpersonal skills
• Ability to work with people
• Ability to made decisions
• Good communication skills including telephone
• Ability to complete basic math

Major Duties and Responsibilities:

• Prepare correspondence, reports and other documents necessary to the effective operation of the Student Services department.
• Answer and screen all telephone calls into the Student Services Office.
• Maintain all files related to the administration of the department.
• Maintain calendar of on-going departmental meetings and events.
• Assist in maintaining budget records for local, state and federal student services accounts.
• Serve as receptionist to all persons visiting the Student Services Office.
• Manage the operations of the Student Services Office.
• Process all incoming and outgoing mail for the department of Student Services Office.
• Attend meetings related to inservice for secretaries, budget and appropriate procedural matters.
• Responsible for maintaining all correspondence that relates to the Parent Advisory Council members.
• Maintain electronic and physical filing systems.
• Prepare reports and presentations as necessary.
• Provide copying services to department staff.
• Routine bookkeeping tasks, including arithmetic operations for the department.
• Processing of paperwork, reports, purchase orders, and other documents as needed.
• Provide relief support to other staff as necessary.
• Maintain the confidentiality of information and communication.

Supervisory Duties:

N/A

Equipment Used:

Personal computer, printer, copier, calculator, and fax machine.

Working Conditions:

Work with frequent interruptions, maintain emotional control under stress. Occasional prolonged and irregular hours. Repetitive hand motions, bending, stooping, squatting, standing, reaching, prolonged sitting and lifting up to 30 pounds.

This document describes the general purpose and responsibilities assigned to this job and is not an exhaustive list of all responsibilities and duties that may be assigned, alternative methods of performing your duties, or skills that may be required.