Assistant Supervisor 3-Facilities, HVAC

Under the direction of a Director 3 or 4 in the Facilities area at a state college, supervises one or more sections of a single objective program or unit; or under the direction of a Director 1 or 2, is responsible for exercising general supervision over one or more sections of a major program or unit and staff; participates in the development and implementation of program or unit goals, policies, and procedures; does related work as required.

EXAMPLES OF WORK:

• Assists in the development and recommendation of goals, policies, and procedures with which to effect unit operations.
• Assists in the development and implementation of plans for program promotion, assessment, and improvement.
• Develop and implement PM schedules and work scope based on equipment manufacturers and industry standards, prioritize work orders, and assign tasks to repairers including campus-wide manhole dewatering.
• Create PM schedules in the existing work order system.
• Manage work order system to schedule, assign work as well as complete work.
• Assess appropriate materials and tools are available for work.
• Follow-up on work completed in order to close out work request.
• Inspect equipment, oversee routine maintenance, assist in managing emergency responses.
• Enforce all health, safety, environmental, and university regulations, ensuring proper protocols are followed.
• Manage spare parts, tools, campus-wide air filter inventory, and maintenance budgets. Order parts or equipment as required.
• Maintain accurate records (CMMS), analyze trends, and prepare reports for management.
• Coordinate work with HVAC mechanical equipment supervisor to support daily operational goals.
• Supervises the activities of the program or unit; evaluates goals, objectives, and performance.
• Supervises the work operations and/or functional programs and has responsibility for supervising employees which includes but is not limited to completing performance evaluations, and for effectively recommending the hiring, training, motivating staff while also fostering skill development. Will also be responsible for firing, promoting, demoting, and/or disciplining of employees.
• Assists in the preparation, review, and revision of budgets.
• Establishes and maintains liaison and cooperative working relationships with college administrators, faculty, staff, students, and student organizations, government, and private agencies, and/or the public to accomplish the objectives of the program or unit(s).
• Reviews and interprets applicable federal and/or state laws and regulations affecting the unit; participates in the formulation of policies and procedures.
• Prepares reports on program or section(s) activities containing findings, conclusions, and recommendations.
• Compiles, summarizes, and analyzes statistical and other data.
• Consults with the director to resolve problems or policy concerns of the unit or program.
• Maintains integrity and confidentiality in section and program operations.
• Represents the director as required.
• Prepares detailed correspondence.
• Serves on ad hoc and standing committees.
• Supervises the establishment and maintenance of essential records and files.
• May be required to learn to utilize various types of electronic and/or manual recording and information systems used by the agency, office, or related units.

REQUIREMENTS:

EDUCATION: Graduation from an accredited college with a Bachelor''''s degree preferred.

EXPERIENCE: Two (2) years of professional facility management experience including locksmith, property and equipment management, procurement of equipment and supplies, landscaping, housekeeping, and professional service contracts and or a related field to building management.

NOTE: Applicants who do not possess the required education may substitute experience on a year for year basis.

NOTE: A Master''''s degree may be substituted for one (1) year of the required experience.

LICENSE: Appointee will be required to possess a driver''''s license valid in New Jersey only if the operation of a vehicle, rather than employee mobility, is necessary to perform the essential duties of the position.

KNOWLEDGE AND ABILITIES:

• Proven experience in maintenance supervision, strong knowledge of maintenance trades, and familiarity with CMMS i.e. work order systems.
• Excellent organizational, decision-making, problem-solving, and team management skills.
• Strong understanding of building systems/equipment and preventive maintenance technologies and programs.
• Strong verbal and written communication for team and interdepartmental coordination.
• Basic knowledge of the principles of budget planning and development.
• Knowledge of general construction practices.
• Knowledge of the principles of organization and personnel management.
• Knowledge of those organizations whose functions impact upon those of the unit or section.
• Ability to work with all levels in the organization and provide exceptional customer service.
• Ability to manage and prioritize workflow.
• Ability to coordinate with other trade shops.
• Ability to acquire knowledge of the program or unit purpose, goals, objectives, and college policy and procedures.
• Ability to review and interpret established laws, regulations, and policies affecting unit operations.
• Ability to assist in the administration of a program or unit, establish goals, plan, and implement work programs, and develop policies and procedures.
• Ability to evaluate program performance, develop alternative methods for improvement, and meet established objectives.
• Ability to effectively supervise subordinate staff, develop performance standards, provide performance evaluations, and recommend personnel actions.
• Ability to establish liaison and maintain cooperative working relationships with other staff and organizations.
• Ability to supervise the preparation of clear, technically sound, accurate, and informative reports containing findings, conclusions, and recommendations.
• Ability to prepare correspondence.
• Ability to represent the college at conferences, seminars, or meetings.
• Ability to supervise the establishment and maintenance of records and files.
• Ability to learn to utilize various types of electronic and/or manual recording and information systems used by the agency, office, or related units.
• Ability to read, write, speak, understand, or communicate in English sufficiently to perform the duties of this position. American Sign Language or Braille may also be considered as acceptable forms of communication.

Persons with mental or physical disabilities are eligible as long as they can perform essential functions of the job with or without reasonable accommodation. If the accommodation cannot be made because it would cause the employer undue hardship, such persons may not be eligible.

SALARY:

In compliance with The State of New Jersey''''s Pay Transparency Act, the annual base salary range for this position is CWA: Range 22 ($69,668.19 - $79,353.03) with placement within the range determined by candidate''''s qualifications, professional experience, internal equity, and other factors.

BENEFITS:

For eligible employees, benefits include: comprehensive NJ State health, dental and retirement benefits, extensive accrued time off/paid holidays, and tuition reimbursement for employee, spouse, and dependents to attend Rowan University, Glassboro. (Tuition reimbursement will apply to undergraduate degrees only for spouse and dependents).

For more detailed information, please visit: https://sites.rowan.edu/hr/benefits/

Notes:

• Rowan University is an Equal Opportunity Employer and values diverse people and abilities. Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions of this position.
• Candidates must be legally authorized to work in the US, and the university will not sponsor an applicant for a work visa for this position.
• Only completed online applications submitted on or before the posted deadline will be considered.
• SAME APPLICANTS: If you are applying under the NJ "SAME" program, your supporting documents (Schedule A or B letter), must be submitted with your application by the closing date indicated above. For more information on the SAME Program visit their Website at: https://nj.gov/csc/same/overview/index.shtml, email: SAME@csc.nj.gov , or call CSC at (833)691-0404.