Assistant Supervisor Custodial Services

Job Title: Custodial Services Assistant Supervisor

Revised Date: September 9, 2024

Department: Facilities

FLSA Status: Exempt

Work Year: 260 Days

Salary Schedule: Professional, Grade E - $52,511 min- $74,435 max

SUMMARY: Responsible for planning, organizing, coordinating, scheduling, evaluating, and supervising the work of employees in the Custodial Services Department. Under direct supervision of Custodial Supervisor and in partnership with Facilities Coordinator, oversee district custodial operations and all personnel functions related. Ensure compliance with cleanliness, safety, and health department standards in all district buildings. Hire, train, and evaluate staff.

ESSENTIAL DUTIES AND RESPONSIBILITIES: To perform this job successfully, an individual must be able to perform each essential duty/function satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Job Tasks Descriptions

• Participate in planning and organization, assist with management of programs, projects and activities related to district custodial operations to ensure a clean and safe environment for students and staff.
• Assist in the development and implement of short- and long-term goals to manage district custodial building/site needs effectively and efficiently.
• Develop, implement, and establish standardized cleaning procedures, and provide active participation in the training of district custodial personnel.
• Assist in hiring, supervision, evaluation, and manage the performance of custodians and other assigned staff. Partner with Custodial Supervisor to provide human resources support for assigned personnel such as hiring, mentoring, disciplining, and training. Coordinate workloads and schedule operations with site administrators; resolve issues and conflicts.
• Monitor effectiveness of training, programs and projects; support and implement sustainability measures.
• Partner with Custodial Supervisor and Facilities Coordinator to monitor fund balances of assigned programs and related financial activity for the purpose of ensuring that allocations are accurate, related revenues are generated, expenses are within budget limits and/or fiscal practices are followed.
• Procure maintenance equipment and materials for the purpose of recommending and assisting in the selection of supplies and equipment to be stocked in the district warehouse for use by custodial staff and for general custodial purposes.
• Assist Facilities Coordinator with substitute custodian scheduling. Assign and dispatch substitute custodians to provide coverage to school sites and district buildings.
• Train custodians for the purpose of ensuring proper cleaning and building maintenance techniques, injury prevention and legal compliance with OSHA regulations.
• Represent the Custodial Services Department with district, school and community stakeholders. Attend meetings, training and other functions as required or requested. Maintain positive public relations with the community, contractors, district personnel and vendors. Build excellent communication and customer service with all district facilities.
• Collaborate with equipment services lead and head custodians to develop and execute a life cycle plan for custodial equipment. Possess ability to diagnose equipment issues, perform minor repairs and general maintenance of custodial equipment.
• Participate in district crisis/emergency planning and respond to district crisis/emergency situations including weather emergencies, shelters, fires, accidents, and response team training.
• Respond as essential personnel to emergency calls 24 hours a day, 7 days a week as needed.
• Partner with Custodial Supervisor to evaluate staff performance in accordance with District guidelines.
• Perform other duties as assigned.

EDUCATION AND RELATED WORK EXPERIENCE:

• High school diploma or equivalent required.
• More than five years of experience in building maintenance and supervision preferred.
• Demonstrated experience in work scheduling and workforce deployment.
• Equivalent combination of education and experience acceptable.

LICENSES, REGISTRATIONS or CERTIFICATIONS:

• Criminal background check required for hire.
• Valid driver's license and evidence of insurability.

TECHNICAL SKILLS, KNOWLEDGE, & ABILITIES:

• Oral and written communication skills.
• English language skills.
• Interpersonal relations skills.
• Math and accounting skills, including budget development.
• Customer service skills.
• Critical thinking and problem-solving skills.
• Organizational, analytical and prioritization skills.
• Ability to keep up to date on industry changes, developments, and standards.
• Ability to travel among district locations.
• Ability to manage multiple priorities.
• Ability to manage multiple tasks with frequent interruptions.
• Ability and willingness to be on call and/or respond to calls 24/7.
• Ability to respond as essential personnel in case of an emergency, weather or environmental event, and/or school/facility/district closure.
• Ability to supervise and manage employees at different locations.
• Ability to be a part of and work with a team.
• Ability to maintain honesty and integrity in all aspects of the job.
• Ability to communicate, interact and work effectively and cooperatively with people from diverse ethnic and educational backgrounds.
• Ability to recognize the importance of safety in the workplace, follow safety rules, practice safe work habits, utilize appropriate safety equipment and report unsafe conditions to the appropriate administrator.
• Ability and willingness to adhere to attendance requirements, including regular and punctual employee presence.
• Ability to promote and follow Board of Trustee policies, district, building and department procedures.

MATERIALS AND EQUIPMENT OPERATING KNOWLEDGE:

• Operating knowledge of and experience with personal computers and peripherals.
• Operating knowledge of and experience with Microsoft Word, Excel, PowerPoint, Outlook, and other department software packages.
• Operating knowledge of district facilitated web-based programs.
• Knowledge of custodial maintenance, methods, materials, supplies and equipment.
• Ability to operate custodial tools and equipment.

REPORTING RELATIONSHIPS & DIRECTION/GUIDANCE:

Reports to: Executive Director of Operations

Custodial Supervisor

Direct reports: Various direct reports including custodial office manager.

# of Employees: 160

• Responsible for assisting with interviewing, hiring, training, directing work, appraising performance and resolving problems of employees.
• Required to carry and respond to cellphone during assigned shift.

BUDGET AND/OR RESOURCE RESPONSIBILITY:

• Under direct supervision of Custodial Supervisor, Assistant Supervisor will have responsibility for administering, monitoring, and coordinating the Custodial Services budgets; initiating requisitions; reviewing and approving expenses; and assisting in the development of the budgets.