Assistant to Executive Director of Law Firm

Adams & Martin Group is partnering with a highly respected, multi-office law firm to identify an experienced Executive Assistant to support senior leadership. This role requires a polished, proactive professional who thrives in a fast-paced environment and can effectively manage competing priorities while handling confidential information with discretion.

Key Responsibilities

• Manage complex executive calendars, meetings, and scheduling across multiple offices and time zones.
• Track deadlines, action items, and firm initiatives to ensure timely completion.
• Coordinate travel arrangements, including flights, lodging, and ground transportation.
• Draft, proofread, and manage executive correspondence and reports.
• Screen and prioritize incoming communications and requests.
• Prepare meeting agendas, presentations, and supporting materials.
• Take meeting notes and monitor follow-up items.
• Serve as a liaison between leadership, staff, vendors, and external stakeholders.
• Maintain organized digital and physical filing systems.
• Assist with special projects, onboarding logistics, and cross-department initiatives.

Qualifications

• 3+ year

  All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, Los Angeles County Fair Chance Ordinance, and San Francisco Fair Chance Ordinance.