Assistant to Project Manager

Position Overview

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ARCOR is seeking a motivated and dependable Assistant to Project Managers to support our Project Management team in the plumbing and pipefitting industry. This position works directly with the Project Manager and plays a key role in supporting daily project operations, coordinating administrative tasks, obtaining quotes, assisting with billing, and helping ensure projects run efficiently.

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This is an excellent opportunity for someone with general construction knowledge or plumbing/pipefitting experience who is looking to grow their career and expand their knowledge within the industry.

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Responsibilities

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·      Documentation Management: Organizing, filing, and maintaining project documents, including submittals, shop drawings, Requests for Information (RFIs), change orders, and contract documents using digital tools like Procore or PlanGrid. 

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·      Scheduling and Coordination: Assisting in the development and maintenance of project schedules, tracking material deliveries and equipment orders, and coordinating with subcontractors and vendors to ensure timely site access and supply. 

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·      Financial Tracking: Supporting cost management by reviewing subcontractor and vendor invoices, assisting with job cost entries, and helping prepare monthly progress billing or payment applications for owner approval. 

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·      Site and Quality Support: Conducting daily or regular site visits to inspect progress, resolve minor field issues, ensure safety compliance, and take progress photos for status reports. 

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·      Communication and Meetings: Facilitating weekly coordination meetings, preparing agendas and minutes, and acting as a liaison between the field superintendent, project manager, and office staff to relay updates and resolve issues. 

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·      Closeout Preparation: Compiling Operations and Maintenance (O&M) manuals, tracking punch list items, and gathering final documentation required for project handover and financial closeout. 

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• Assist the Project Managers with daily project-related tasks and administrative duties
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• Request and follow up on quotes from vendors and suppliers
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• Utilize Microsoft Office Suite for reports, spreadsheets, correspondence, and project tracking
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• Perform additional duties as assigned by the Project Manager
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• Learn and develop knowledge of plumbing, pipefitting, and construction project management processes
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Qualifications

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Required

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• Monday-Friday in office 7:30am-4:00pm (can be adjusted an hour either way)
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• Minimum of 2 years of related post-secondary education and/or work experience
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• Examples include construction management, business administration, engineering coursework, construction administration, plumbing, HVAC or related fields
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• General construction knowledge and/or plumbing and pipefitting knowledge
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• Strong knowledge and proficiency with Microsoft Office Suite (Word, Excel, Outlook, etc.)
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• Ability to work effectively in a team environment
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• Strong organizational and communication skills
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• Willingness to learn and adapt to a fast-paced construction environment
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• Dependable, punctual, and professional
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• Valid driver's license
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• Must be approved as an authorized driver by the Company's insurance carrier
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Preferred

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• Previous experience in construction administration, project coordination, estimating, plumbing, pipefitting, HVAC or related fields
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• Experience working with contractors, suppliers, or construction projects
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Compensation & Benefits

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• Starting salary of $45,000 per year
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• Simple IRA with 3% company match
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• 5 days PTO
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• Professional growth and learning opportunities within the plumbing and pipefitting industry
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Please Note: Health insurance is not currently offered for this position.

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What We're Looking For

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The ideal candidate is someone who:

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• Arrives on time and is dependable
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• Works well with others and contributes positively to the team
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• Demonstrates initiative and attention to detail
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• Is eager to learn the plumbing and pipefitting industry
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• Can handle multiple tasks and priorities effectively
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• Maintains a professional attitude and strong work ethic
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Apply Today

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If you are looking for an opportunity to build a career in construction project management and want to work alongside an experienced team, we encourage you to apply.

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info@arcormechanical.com