Assistant to the Divisional Dean for Science, Technology, Engineering, and Mathematics (STEM)

Position Details

Position Information

Job Type Non-Faculty Position Title Assistant to the Divisional Dean for Science, Technology, Engineering, and Mathematics (STEM) Position Number E99985 Department Physics Location Morehouse College - Atlanta, GA Position Summary

The Assistant to the Division Dean will be responsible for managing effective

systems and protocols. The individual will serve as a point person in assisting a

Division Dean in carrying out goals and priorities for an academic division. As

needed and directed by the Division Dean, this position may provide support to

Department Coordinators and faculty in their division.

Required Qualifications

• High school diploma or equivalent.
• At least 5 to 7 years of administrative support experience.
• Advanced level of skills in Microsoft Office.

Preferred Qualifications

• Bachelor's degree preferred.
• Certified Administrative Professional (CAP) is highly desired

Preferred Education/Experience

• At least 5 to 7 years of administrative support experience

Required Knowledge, Skills, and Abilities

• Excellent time management skills to manage multiple projects and daily

workload.

• Confidentiality and discretion with highly sensitive information.
• Management of stressful situations, fostering conflict resolution and

maintaining composure under pressure.

• Strong critical thinking, decision-making, interpersonal, and problem-solving

skills.

• Responsive to changing demands, with attention to detail and high

commitment to follow-through.

Professional image at all times, with high credibility within the division.

• Highly proficient in MS Office with the ability to create spreadsheets and

perform basic data manipulation and perform internet research.

Physical Demands

The physical demands described here are representative of those that must be met

by an employee to successfully perform the essential functions of this job.

Reasonable accommodations may be made to enable individuals with disabilities to

perform the essential functions.

While performing the duties of this job, the employee is frequently required to sit; use

hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms;

and talk or hear. The employee is occasionally required to stand; walk; climb or

balance; stoop, kneel, crouch, or crawl; and taste or smell. The employee must

frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25

pounds. Specific vision abilities required by this job include close vision, distance

vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

Essential Duties/Responsibilities

Essential Duties/Responsiblities

• Provide Administrative Support to Division Dean. Perform daily administrative

duties for a Division Dean, including:

• Addressing confidential and time-sensitive material.
• Preparing routine and advanced correspondences (e.g., letters, memoranda,

and reports).

• Planning and attending key meetings with internal and external stakeholders.
• Making travel arrangements.
• Function as First Point of Contact for Division Dean. Represent a Division

Dean to faculty, staff, students, administrators, and external partners with

professionalism, tact, and confidence, while maintaining a high level of

confidentiality.

• Organize Events and Meetings. Organize and coordinate individual/group

meeting events such as internal and external meetings, conference calls, and

conferences for a Division Dean and other participants as needed.

• Communicate Division Programs and Procedures. Work closely with the

Division Dean to convey a comprehensive understanding of the division's

programs and procedures.

• Organize Information and Workflows. Optimize workflow management by

meeting deadlines and preventing work delays. Organize briefing materials

and action items by preparing documents for a Division Dean and those

outside of the division as needed.

• Anticipate and Respond Proactively to Issues. Address potential problem

areas for a Division Dean in advance, including working across functions to

ensure appropriate individuals or offices/departments are involved in

necessary decisions and discussions.

• Collaborate with Department Coordinators. Work with Department

Coordinators within the division on shared administrative tasks and systems,

including scheduling, document storage, and other tasks that benefit the

division and its departments.

• Assist in Managing Division Budgets and Administrative Processes. Support a

Division Dean in compiling, updating, organizing, and analyzing complex

information for reports, budget projects, and presentations.

• Facilitate Community for Division Faculty, Staff, and Students. Coordinate

division functions, celebrations/recognitions, and gatherings that enhance a

sense of community among faculty, staff, and students.

• Other Duties. Perform other related duties and special projects as assigned or

directed by a Division Dean.

Percentage Of Time 100

Posting Detail Information

Posting Number S1445P Number of Vacancies 1 Job Open Date 07/13/2026 Job Close Date Open Until Filled No Special Instructions Summary EEO Statement Summary

Morehouse College is an equal opportunity employer. No employee or applicant will be discriminated against in any condition of employment because of race, color, national origin, sex, religion, age, disability, veteran status, or any other status protected by law.

Supplemental Questions

Required fields are indicated with an asterisk (*).

• • How did you hear about this employment opportunity?
• Public Job Posting
• Internal Job Posting
• Agency Referral
• Advertisement/Publication
• Personal Referral
• Website
• HigherEd Jobs
• other

Applicant Documents

Required Documents

• Resume

Optional Documents