Assistant to the Registrar

Position Details

Position Information

Position Title Assistant to the Registrar Position Number S229PD Branch Academic Administration Division Academic Adminstration (DIV) Department Academic Center - Jackson Location Jackson FLSA Non-Exempt Job Summary

The Assistant to the Registrar provides administrative and clerical support to the Registrar. This job seeks to utilize technical, organizational, and communication skills to effectively carry out office duties essential to the operation of the Registrar's office.

About Union University

Founded in 1823, Union University is a private, coeducational liberal arts-based university offering bachelor's, master's, and doctoral degrees, with a total enrollment of about 2,600. The main campus is located in Jackson, Tenn., with additional campuses in Memphis and Hendersonville. A national leader among colleges and universities in promoting a Christian worldview and a Christ-centered approach to education, Union is consistently ranked among the nation's premier Christian universities.

Essential Job Duties

• Provide excellent service and accurate information for faculty, staff, students, and visitors both at the counter and on the telephone for the Academic Center.
• Maintain scanning/linking of documents in Image Now.
• Receive, sort, and distribute all electronic transcripts.
• Maintain the Colleague log of transcripts and credit by testing reports received toward the admission and evaluation process, and train staff in other offices to log transcript receipts as needed.
• Examine and manage student academic information from all enrollment offices and personnel.
• Prepare transcripts for evaluation and post all pre-approved transfer work.
• Enter transfer data.
• Send transfer summary reports.
• Coordinate the sending of all Union transcripts and maintain communication with the National Student Clearinghouse.
• Manage online audit applications, schedule audit appointments, and create audit folders.
• Assist with formatting, editing, and publishing of undergraduate and graduate catalogues.
• Assist Registrar with correspondence and verification forms.
• Sort and respond to office mail as appropriate.
• Order and maintain office supplies for the Academic Center.
• Assist with all graduation ceremonies.
• Assist with other duties as assigned.

Other Job Duties Required Qualifications

Two or more years of clerical experience is required. The successful candidate will have strong organizational skills and be able to handle confidential material. The candidate must also have strong relational skills and able to work in a fast-paced college environment. Excellent written and verbal communication skills required, with demonstrated proficiency in Word, Excel, Access, and other software applications. Typing skills are also necessary.

Preferred Qualifications

Graduation from an accredited college or university with an associate's degree.

Christian Requirement

Successful candidates must be professing Christians who are active members of a local church, enthusiastically support Union University's Identity, Mission, Core Values, and Statement of Faith, and articulate a Christian worldview in their work and life.

Posting Detail Information

Posting Number S265P Special Instructions to Applicants

Supplemental Questions

Required fields are indicated with an asterisk (*).

Documents Needed to Apply

Required Documents

• Resume

Optional Documents

• Cover Letter
• Letter of Recommendation (1)
• Other (1)