Assistant to the Town Manager

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Assistant to the Town Manager

Town of Dumfries, VA

Coordinates day-to-day activities of the Town Manager's office. Manages and maintains the Town Manager's calendar, schedules appointments, and makes arrangements for meetings and travel. Prepare the agenda for Town Manager meetings. Reviews and manages items requiring the signature of the Town Manager.

Schedules meetings and prepares correspondence and reports for the Town Manager using Microsoft Office applications (Power point, Excel, Word). Performs administrative duties in support of the town manager. Prepares and maintains a variety of department-specific reports, databases, and presentations. Reviews, verifies, and prepares monthly credit card statement reports monitoring expenditures and transactions.

Provide research, information and data; perform or oversee data entry; summarize data for presentations, including the preparation of graphs and charts. Create and distribute project submission schedules and prioritize project list and completion based on the Town Manager schedule.

Manages office equipment and reports or repairs problems with the equipment. Calculates and prepares reports on equipment usage. Maintains inventory and orders necessary supplies for the office. Reviews, verifies, and prepares invoices received in the Town Manager's office.

Coordinates the Town's grant administration program goals, and financial needs to develop compelling grant proposals, seek new funding opportunities, and report on funding impact.

Research and identifies prospective funding partners in alignment with the Town's mission Maintain funder information, strategy, and moves in a grant database.

Research, compile, and analyze information; prepare specialized reports and correspondence related to grant projects and programs, including grant applications, staff reports, financial reports, memoranda, and federal and state required reports.

Serves as liaison with recipients and potential recipients of grant funds providing program information, funding availability, and assistance with completing applications.