Assistant to the Treasurer
Full-time, excempt
- Assist in the maintenance of the uniform filing system for all information and other pertinent data
- Handle routine correspondence independently
- Input information into and retrieve information from computer
- Type, issue and control contracts for hiring school personnel
- Type administrative contracts
- Ensure personnel computer database is accurate and up-to-date
- Assist Treasurer to complete and file, at proper times, all forms, reports, papers, and other requirements as prescribed by the county auditor, state auditor, department of education, or other state or local agencies
- Assist Treasurer in filing all employee contracts, make salary notices
- Daily collect deposits from schools
- To receive and certify deposits and cash proofs daily and to be responsible that cash received daily is deposited
- Internal control of Kroger and schools credit card
- Assist in ordering department supplies and materials
- Process completed checks for distribution
- Make contacts with the public with tact and diplomacy
- Maintain respect at all times for confidential information, e.g., personnel records
- Interact in a positive manner with staff, students and parents
- Maintain proper communication and knowledge of services/program changes with Data Acquisition site
- Assist Treasurer in maintaining proper coverage and renewal of property, fleet, liability and position bonds
- Responsible for proper completion of EMIS with inventory
- Process invoices
- Assist auditors by providing required statements and information
- To assist in the responsibility for reconciliation of all bank accounts
- To assist in the responsibility for internal operating reports and controls
- To assist in the responsibility for Federal funds 400 through 500 accounting
including files, and district reports to state auditor, the county auditor, and the State Department of Education
- To facilitate the opening of the accounts at the beginning of the fiscal year
- To set up new accounts to input all necessary initial data
- To post all appropriations and receipts at the beginning of the year
- To assist the Treasurer in cash flow management programs
- To assist the Treasurer in appropriation development and cost projection
- To assist in the maintenance of all district accounting records in an organized and efficient manner as prescribed by the Auditor of State
- To assist the Treasurer in the selection and interviewing process of all new employees
- To operate and supervise all areas of the accounting system
- To prepare and calculate financial Treasurer''s reports for the district
- To prepare and pay all approved board bills
- To see that all district funds are balanced at the end of each month
- To prepare all Board reports and others
- To post on computer all purchase orders to proper accounting functions
- To process Worker''s Compensation claims
- To assist in receiving monies and preparing receipts for all monies of the district
- To reconcile disbursements to funds positions
- Prepare all month-end and year-end reports
- To encumber and process purchase orders daily
- To post receipts for all accounts and to balance daily
- To certify that monies are available for each requisition
- To verify that an invoice, along with properly initiated and signed purchase order, is available for the writing of a check
- To maintain and process all checks for the Student Activity Funds for the school district
- To verify that each account has an approved completed budget once a year
- To assure that all sponsors comply with required forms
- Enter fixed assets and maintain throughout year
- Prepare yearly 1099''s
Other Duties and Responsibilities:
- Responsible for personnel-related reports
- Respond to routine questions and requests in an appropriate manner
- Monitor records for accuracy
- Assist in preparation of financial projections
- In the absence of the Treasurer, perform those duties necessary to the routine operation of the office
- To work collectively and maintain a positive relationship with peers
- Perform other duties as assigned by the Treasurer and in the Treasurer''s absence
Qualifications:
- High School Diploma required
- Business Associates Degree or Higher Preferred
- Five to ten years related experience
- BCII Report
- Such alternatives to the above qualifications as the Treasurer and/or Board of Education may find appropriate
- Must be bondable and have knowledge of state software and redesigned platform is preferred
Required Knowledge, Skills, and Abilities:
- Ability to work effectively with others
- Effective, active listening skills
- Organizational and problem solving skills
- Excellent computer skills
- Proficiency in math
- Knowledge of accounting practices and procedures
- Ability to be flexible and adapt to changing situations
- Ability to prioritize and meet deadlines
- Excellent attention to detail
- Payroll and accounting skills
Equipment Operated:
- Computer, computer-related hardware/software and office equipment that produces
materials/statements for staff, parents and students
Additional Working Conditions:
- Occasional operation of a vehicle under inclement weather conditions, i.e., being prepared to come to school on all scheduled work days except calamity days
- Occasional requirement to travel
- Frequent repetitive hand motion, e.g., computer keyboard, typing
- Occasional requirement to stand, walk, talk, climb, kneel, and stoop
- Occasional requirement to lift, carry, push, or pull up to a maximum of 50 pounds
- Occasional overtime work will be requested and expected of the employee
This job description is subject to change and in no manner states or implies that these are the only duties and responsibilities to be performed by the incumbent. The incumbent will be required to follow the instructions and perform the duties required by the incumbent''s supervisor, appointing authority.
Pay- depends on experience.