Assistant to VP

Qualcomm Incorporated

San Diego, CA

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JOB DETAILS

SKILLS

Administrative Skills, Budgeting, Calendar Management, Cross-Functional, Establish Priorities, Event Management, Executive Assistant Skills , Expense Management, Expense Reports, High School Diploma, Logistics, Logistics Management, Manage Agenda, Marketing, Marketing Communications, Microsoft Excel, Microsoft Outlook, Microsoft PowerPoint, Microsoft Word, Office Management, Onboarding, Order Management, Order Supplies, Presentation/Verbal Skills, Process Development, Shipping/Receiving, Team Player, Time Management, Travel Industry, Travel Planning, Travel Policy, Vendor/Supplier Management, Vendor/Supplier Selection, Willing to Travel

LOCATION

San Diego, CA

POSTED

2 days ago

Minimum Qualifications: Bachelor's degree and 2+ years of Administrative Assistant or related work experience. OR Associate's degree and 4+ years of Administrative Assistant or related work experience. OR High School Diploma or equivalent and 6+ years of Administrative Assistant or related work experience. *Completed advanced degrees in a relevant field may be substituted for up to two years (Masters = one year, Doctorate = two years) of work experience. Responsibilities: - Manages Vice Presidents calendar and appointments, resolves scheduling conflicts coordinating with attendees and provide reminders as needed - Organizes and coordinates internal and external meetings; manages detailed logistics as necessary. - Develops agendas and rigor around creation of agendas. - Manages and maintains executive level contacts inside and outside of company. - Creates travel plans and daily travel itineraries for VPs + Directors, of meetings, chooses travel accommodations in adherence to company travel policy and in consideration of department budget. - Supports sponsored media and analysts travel needs. - Manages expense reporting process for VPs + Directors and helps to obtain foreign visas and other travel document requirements. - Reviews Vice President corporate cards regularly and supports closing and gaps or issues discovered. - Organizes team events or luncheons for the Vice President and Directors, including budgeting, vendor selection, and vendor management. - Attend meetings as needed to participate in topics, capture clear action items and publish notes. - Develops processes to prioritize activities, proactively initiate tasks, and oversee items through completion. - Prepare communications, presentation facilitation and agendas. - Assists team with P-card Marketing purchases and some PO submissions. - Assists with internal/external Event support, including shipping and receiving, travel and other admin event support as needed. - Coordination of team rewards and recognition and internal communication meetings. - Facilitate large group meetings and team events - external, cross functional and within team. - Develop and maintain professional, collaborative working relationships amongst, internal teams administrative staff members as well as any external customers. - Responsive to inquiries from company executives, internal stakeholders, and external contacts in a timely manner. - Manages ordering of office supplies and basic office needs for the organization. - Is a resource for navigating all Qualcomm systems related to the administrative role and supports the team in solving business-related problems. - Manages and supports a variety of operational programs (team training, onboarding, cross-department communication, etc.). - Provide back-up admin support on occasion. - Maintains discretion of highly confidential information. Preferred Qualifications: - Minimum 7 years experience in administrative support for an executive leader - Minimum 4 years experience in managing calendar, travel, expense reporting, and event logistics for executive/Vice President + level staff. Global travel experience required. - Demonstrated expertise in writing and verbal communications suitable for executive-level interactions. Advanced presentation development skills. - Expert knowledge of Outlook, Teams, Word, Excel and PowerPoint. - Experience providing administrative support for a business unit or corporate functional leader within a large corporate environment. - Post-secondary education/coursework in marketing, communications or business. Qualcomm is an equal opportunity employer. If you are an individual with a disability and need an accommodation during the application/hiring process, rest assured that Qualcomm is committed to providing an accessible process. You may e-mail disability-accomodations@qualcomm.com or call Qualcom 's toll-free number found [here](https://qualcomm.service-now.com/hrpublic?id=hr_public_article_viewandsysparm_article=KB0039028) . Upon request, Qualcomm will provide reasonable accommodations to support individuals with disabilities to be able participate in the hiring process. Qualcomm is also committed to making our workplace accessible for individuals with disabilities. (Keep in mind that this email address is used to provide reasonable accommodations for individuals with disabilities. We will not respond here to requests for updates on applications or resume inquiries).

About the Company

Qualcomm Incorporated

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