Assistant Warehouse Manager - WRMC
Trail Drive Management Corporation Properties:
Trail Drive Management Corp. (TDMC) is a not-for-profit venue management company in Fort Worth, Texas. TDMC manages all aspects of venue management, including but not limited to event booking, event management, marketing, IT, technical services, food & beverage, parking, security, housekeeping, changeover, maintenance, and more. TDMC manages several venues in Fort Worth, TX.
Job Summary:
Trail Drive Management Corp (TDMC) is looking for an Assistant Warehouse Manager. This position will assist the Warehouse Manager and Purchasing Manager with the successful operation of the facility and establishment of an in-house food and beverage operation, as well as the day-to-day and long-term business management. The Assistant Warehouse Manager will be responsible for assisting with hiring, training, and maintaining warehouse staff; assisting with pre-event preparation and setup process and adhering to established event schedules; delegating work to staff as necessary. This position will oversee the staffing of all warehouse team members, as well as the receiving, stocking, and distribution of all food and beverages for the entire venue. This position is responsible for ensuring that exceptional sanitation and food handling practices are always maintained. In addition, the Assistant Warehouse Manager is responsible for facilitating accurate inventory counts within the warehouse and in support of the entire operation
This position is 100% on-site.
Essential Job Functions:
- Partner with TDMC & Food and Beverage department leadership to ensure successful operation of the F&B Department
- Assist with the establishment and enforcement of all company policies
- Work closely with other team members and other departments to ensure department-specific procedures, tasks, and goals are met, consistent and effective communication occurs, efficient operational performance, and a positive reputation of the venue within the market/industry is maintained
- Assist with the development of policies pertaining to all purchasing and warehouse-related functions of an in-house F&B operation from beginning to end
- Work with the Warehouse Manager to ensure all warehouse team members have the tools necessary to complete their jobs
- Assist in the hiring, training, staffing, and scheduling of all warehouse team members
- Assist in the creation of order guides and requisitions for the warehouse, all restaurants, clubs, catering, club seats, suites, and all concession areas
- Support the monitoring of usage trends and ensure appropriate inventory levels are maintained in anticipation of business needs
- Maintain warehouse par levels and prepare orders
- Oversee daily warehouse operations including receiving, shipping, and transfer of food and beverage products throughout the arena; make sure established guidelines are followed
- Verify all product transfers and ensure accuracy of information is input into computer/inventory systems
- Assign daily tasks to warehouse team members and ensure all daily tasks are completed
- Verify all invoices for accuracy and report any shortages or discrepancies
- Establish strong relationships with vendors
- Provide supervision and consistent presence during events; observe event operations and monitor service delivery; proactively address issues and gaps in service
- Supervise and motivate warehouse employees to work as a team
- Support the mentorship and development of supervisors and team members daily
- Lead team members in month-end inventory counts and ensure accuracy of information is input into computer systems
- Manage and maintain the time and attendance system on behalf of the purchasing department
- Responsible for the safe service and security of all alcoholic beverages
- Ensure HACCP standards are followed, including temperatures of food and beverage, product rotation, and cleanliness and sanitation of the area
- Ensure that daily walkthroughs are conducted throughout the venue with consideration for sanitation, safety, inventory levels, etc.
- Support both FOH and BOH in all business aspects
- Engage with internal and external guests to ensure exceptional hospitality is always received
- Assist in the development and achievement of assigned budget goals
- Contribute to required daily reporting
- Engage with the Trail Drive Management team in coordination of decision-making for facility-specific or event-related items as well as department-specific procedures, tasks, and goals, including but not limited to President & General Manager, Director of Finance, Director of Marketing, Director of Food & Beverage, and Director of Operations.
- Perform other duties as assigned.
Qualifications:
- Must be a minimum of 21 years of age.
- 2+ years of purchasing experience; buying and staff management experience preferred
- Previous experience in high-volume, complex food service operations; sports and/ or entertainment venue strongly preferred
- Previous experience within a food & beverage establishment and warehouse operations strongly preferred
- Experience with warehouse ordering, operations requisitioning and/ or inventory control systems
- English reading, writing, comprehension, math and computer skills required
- Experience with short- and long-term inventory planning
- Demonstrate knowledge in and experience with team member recruitment, training, development, mentoring and counseling; experience leading teams in a supervisory or management capacity of 10-20 preferred
- Demonstrate ability to complete projects in a reliable, productive, and expedient manner while adhering to strict deadlines.
- Keyboarding skills and computer proficiency with software knowledge including MS Office
- Experience with computerized workforce management software is strongly preferred
- Experience with inventory and order management software is strongly preferred
- Excellent verbal and written communication skills
- Ability to operate motorized vehicles and warehouse equipment strongly preferred
- Ability to work independently and in a team environment
- Self-motivated with strong client and vendor relations and staff management skills; previous experience with vendor and product selection strongly preferred
- Superior internal and external customer service experience
- Ability to taste and evaluate food and beverage products
- Ability to express or exchange ideas by means of the spoken word. Those activities in which they must convey detailed or important spoken instructions to other workers accurately, loudly, or quickly
- The worker is required to have close visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal; extensive reading; determine the accuracy, neatness, and thoroughness of the work assigned; visual inspection involving small errors and/or operation of machines (including inspection); using measurement devices; and/or assembly parts at distances close to the eyes
- Ability to work a flexible schedule including – nights, weekends, and holidays.
- Able to communicate effectively with management, guests, and team members.
- Ability to handle multiple tasks in a fast-paced, high-energy environment.
Working Conditions:
- Employees will work in an environment with fluctuating temperatures.
- Employees must have the ability to lift, push, and pull up to 100 lbs.
- Employees will regularly operate computers and other office equipment, such as telephones, copy machines, and printers.
- Employees may regularly spend their shift standing/walking, traveling stairs, with limited to no sitting.
- Employees may be exposed to high noise levels and/or fluctuating lights in event settings.
- Employees may be exposed to sharp objects, machines with moving parts, heat from ovens, burners, steam, trays, etc.
- Employees must have the ability to reach, lift, and bend to perform job duties throughout the shift.
- Employees may be exposed to hazardous chemicals, electrical shock risks, and vibrations throughout the shift.
- Employees will be exposed to hazards associated with moving vehicles and require strict adherence to safety protocols.
- Employees will regularly work around animals typically found in a fair/4H/FFA environment (horses, cattle, pigs, sheep, dogs, etc.).
Other Duties:
- This job description is not designed to contain a comprehensive listing of activities, duties, or responsibilities that are required. Duties, responsibilities, and activities may change at any time with or without notice.
Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.