Associate Accounts Payable Specialist

Associate Accounts Payable Specialist

Location: Miamisburg, OH - Corporate Headquarters

About Accelevation

We build what the future runs on. Accelevation designs, manufactures and installs the physical infrastructure that powers today's most advanced technologies. We've grown over 440% in the last 18 months because we take ownership, solve hard problems, and build with purpose. Join us to build the future.

Your Impact

As an Associate Accounts Payable Specialist, you will play an important role in maintaining the accuracy and efficiency of Accelevation's financial operations. You will support invoice processing, vendor account management, statement reconciliations, and payment activities to ensure vendors are paid accurately and on time. Your attention to detail and commitment to process excellence will help support the company's continued growth and operational success.

Your Day-to-Day Responsibilities

• Invoice Processing

• Enter and code vendor invoices accurately and timely within the accounting system

• Match invoices to purchase orders and receiving documentation, escalating discrepancies as needed

• Verify invoices for accuracy, completeness, and appropriate approvals prior to processing

• Monitor the shared Accounts Payable inbox and route invoices and correspondence appropriately

• Vendor Support

• Maintain vendor records, including W-9s, remittance information, and contact details

• Respond to vendor inquiries regarding invoice and payment status in a professional and timely manner

• Assist with researching and resolving invoice discrepancies, short pays, and statement variances

• Statement Reconciliation

• Reconcile vendor statements against the accounts payable subledger on a regular basis

• Research and resolve variances between vendor statements and internal records

• Follow up on open credits, unapplied payments, and past-due balances

• Document reconciling items and escalate unresolved issues to the Accounts Payable Manager

• Reporting & Close Support

• Assist with weekly check runs, ACH payment batches, and supporting documentation

• Support month-end close activities, including accruals and open invoice reporting

• Prepare accounts payable aging reports for management review

• Maintain organized digital records of invoices, payments, and supporting documentation

• General Responsibilities

• Utilize Epicor and other accounting systems to maintain accurate financial records and reporting

• Support internal and external audits by providing requested documentation

• Identify opportunities to improve efficiency and streamline accounts payable processes

• Collaborate with procurement, project management, sales, and finance teams to resolve issues

• Perform additional duties and special projects as assigned

Qualifications

• High school diploma or equivalent required
• Associate's or Bachelor's degree in Accounting, Finance, Business, or a related field preferred
• 1-3 years of experience in accounts payable, bookkeeping, or a related accounting role
• Experience reconciling vendor statements and researching invoice discrepancies
• Proficiency with Microsoft Excel, including data entry, sorting, and basic formulas
• Experience with ERP or accounting systems required; Epicor experience preferred
• Strong attention to detail and accuracy in a high-volume environment
• Strong organizational and time management skills
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment
• Strong written and verbal communication skills
• Customer-service mindset when interacting with vendors and internal stakeholders
• Dependable, coachable, and willing to learn

Benefits

• Paid time off
• 401(k) retirement plan with company match
• Comprehensive health, dental, and vision insurance
• Collaborative, high-energy workplace
• Career growth opportunities in a rapidly expanding organization

Our Core Values

• Safety - We proactively protect our people and environment
• Inclusion - We respect and appreciate diverse perspectives and backgrounds
• Speed - We move fast, act decisively, and stay agile
• Innovation - We challenge assumptions and simplify processes
• Judgment - We make sound decisions with the business in mind
• Accountability - We take ownership and deliver results

Physical Demands and Work Environment

Employees must be able to communicate effectively and operate standard office equipment, including computers, phones, keyboards, and printers.

This role requires extended periods of sitting, reviewing invoices, performing data entry, and working within accounting systems. Employees may occasionally be required to stand, walk, or lift office materials. The work environment is primarily an office setting with moderate noise levels and frequent interaction with vendors and internal teams.

Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Job Application Notice

Accelevation LLC does not ask for payment or sensitive personal details, such as bank account or Social Security numbers, during the job application process.

If you''re unsure about a job posting, apply directly at Accelevation Careers to stay safe.

Equal Opportunity Employer

Accelevation LLC is an equal opportunity employer. Inclusion is one of our core values. We build teams that celebrate and embrace diversity, fostering a culture of respect for all. As part of our pre-hire process, we may conduct a background check and use E-Verify to confirm employment eligibility.