Associate Buyer

Position Summary

Under the direct supervision of the Supply Chain Manager, the Associate Buyer performs a variety of purchasing and clerical duties while taking independent action to procure supplies and materials. This position may also include part and equipment purchases as well as dispatching equipment maintenance and repairs as needed. The Associate Buyer will communicate (in both written and oral communications) regularly with clinical staff, practice managers, regional directors, accounting, and external vendors. This position reports to the Supply Chain Manager.

Essential Position Functions

• Prepare purchase orders and verifies specifications on purchase orders.
• Assist with maintaining correct pricing and item descriptions in the ERP system.
• Physically match invoices to purchase orders and receive products into the inventory database using the ERP system.
• Setup and maintain vendor records in compliance with company policy.
• Process shipping irregularities such as: shortages, overages, delinquent orders, damaged goods and goods to be returned to vendor.
• Schedule monthly equipment maintenance with vendor; dispatch emergency equipment repairs as needed and follow up with necessary communications and charges.
• Assist with organizing product information and tracking backorders.
• Cross train and serve as backup when needed to Buyer II (or other).
• Oversees office-monitored services for quality and billing accuracy.

Education & Experience

High school graduate or equivalent. Completion of significant college coursework in accounting, business administration, related discipline, or equivalent. 0-2 years prior work experience in a related business environment.

Compensation

The actual base pay offered to the successful candidate will be based on multiple factors, including but not limited to education, job-related knowledge/skills, experience, geographical location, and internal equity.  

This position is also eligible for incentive pay in accordance with the terms of the Company’s plan.

Company Benefits

Willamette Dental offers the following benefits for this position, subject to applicable eligibility requirements: medical, dental and vision insurance, tuition reimbursement, flexible spending accounts, 401(k) retirement plan with 5% match, accidental death and dismemberment insurance, life insurance, voluntary disability insurance, commuter benefits, two complimentary pairs of Fig scrubs (clinical roles), and employee assistance program.

Paid Time Off (PTO): Eligible employees will accrue a minimum of 120 PTO hours per employment year in addition to seven paid holidays annually. The Company’s PTO program combines vacation and sick leave, which is more generous than Washington State’s Sick Leave Law. Employees in part-time roles working less than 40 hours per week will accrue PTO on a pro-rated basis.

Physical Requirements

The work is primarily performed while sitting and/or standing, but will require occasional walking, bending, stooping and carrying light items such as papers, books, or other supplies. The incumbent uses a computer and other standard office equipment to complete tasks.

Willamette Dental is an equal opportunity employer.

We provide equal employment opportunities to all employees and applicants for employment without regard to an individual’s race (including physical characteristics historically associated with race), religion, color, age, sex (including pregnancy), national origin, veteran status, disability, marital status, genetic information, sexual orientation, gender identity, pregnancy-related condition, or any other classification protected by applicable federal, state or local laws.

This job description is not meant to be an all-inclusive list of duties and responsibilities, but constitutes a general definition of the position’s scope and function in the company.

This position may be exposed to PHI in the course of his/her duties, and will handle protected information (PHI) in a manner consistent with the Health Insurance Portability and Accountability Act of 1996 (HIPAA).