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Associate Contracts Manager - Outgoing MTA Program

Apollo Professional Solutions

South San Francisco, CA

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JOB DETAILS
SKILLS
Academic Background, Administrative Skills, Antibodies, Biotech and Pharmaceutical, Communication Skills, Contract Management, DNA, Data Entry, Data Quality, Detail Oriented, Documentation, Establish Priorities, Genetics, Google Apps, Import/Export, Interpersonal Skills, Leadership, Legal, MTA, Maintain Compliance, Microsoft Office, Multitasking, Organizational Skills, Plan Meetings, Presentation/Verbal Skills, Problem Solving Skills, Procedure Development, Regulations, Scientific Research, Team Player, Writing Skills
LOCATION
South San Francisco, CA
POSTED
1 day ago

Exciting Opportunity: Associate Contracts Manager – Outgoing MTA Program

Join a dynamic team as an Associate Contracts Manager, supporting our Outgoing Material Transfer Agreement (MTA) Program. This pivotal role offers a unique blend of administrative precision, scientific understanding, and stakeholder engagement within a hybrid work environment. If you're passionate about managing legal and scientific agreements in a fast-paced, collaborative setting, this position is your next career move!

What You’ll Do:
  • Manage the full lifecycle of outgoing MTAs, handling an active queue of 70-110 agreements.
  • Communicate effectively with research scientists, leadership, legal teams, external technology transfer offices, and academic collaborators.
  • Prioritize and resolve high volumes of email correspondence swiftly and accurately.
  • Demonstrate understanding of scientific terminology related to reagents, genetically modified models, and lab materials.
  • Organize and process signatures for MTAs, ensuring compliance with established procedures.
  • Complete post-execution tasks, including sending agreements for signature, filing records, coordinating shipments, and managing import/export documentation.
  • Maintain real-time data accuracy in the MTA database, including party information and key dates.
  • Perform general administrative duties such as filing, meeting coordination, and data entry.

What You Bring:
  • Bachelor’s degree in a scientific discipline; legal education or experience is a plus.
  • 2-4 years of relevant experience, ideally within biotech, pharma, or academic settings.
  • Proven ability to draft, review, and manage agreements.
  • Strong organizational skills and the ability to juggle multiple priorities in a fast-paced environment.
  • Excellent communication skills—verbal, written, and interpersonal.
  • Detail-oriented with a high work ethic and reliable teamwork attitude.
  • Proficiency working with databases, Microsoft Office Suite, and Google Applications.
  • Critical thinking skills to independently solve problems and propose solutions beyond protocols.

Nice to Have:
  • Experience with legal agreements or familiarity with legal concepts such as amendments and obligations.
  • Knowledge of shipping regulations and import/export procedures.
  • Familiarity with scientific nomenclature, including antibodies, plasmids, DNA, and genetically modified organisms.

Preferred Education & Experience:
  • Bachelor’s degree in science or related field.
  • 2-4 years in a similar role in biotech, pharmaceutical, or academic environments.

Additional Requirements:
  • Hybrid working model (three days onsite, two remote).
  • Willingness to handle a high volume of agreements with precision and professionalism.
  • Ability to adapt to evolving priorities and workflows.

If you're ready to make an impact in a thriving research environment, we encourage you to apply now! Embark on a rewarding career where your skills support groundbreaking scientific collaborations.

About the Company

A

Apollo Professional Solutions

Apollo Professional Solutions was founded by Gayle A. Williams in 1983 as a technical staffing firm supporting New England aerospace companies. Today, Apollo has grown into a $40 million year company, with 5 regional offices nationwide that offers diversified support to industries that include: defense, military, aeronautical, civil, food & beverage, healthcare, marine, pharmaceutical and scientific industries, as well as local government. We are an equal opportunity employers, that is also certified as a Women’s Business Enterprise by WBENC as well as the State of Massachusetts (SOWMBA Office.)
COMPANY SIZE
100 to 499 employees
INDUSTRY
Other/Not Classified
FOUNDED
1983
WEBSITE
http://apollopros.com/

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