Position Summary
The Associate Dean for Administration serves as the senior budgetary and financial officer for the College of Liberal Arts and Sciences. This role provides strategic financial leadership and expert advice to the Dean on all matters related to budgeting, finance, resource allocation. The Associate Dean develops and implements policies, procedures, and financial models that support the College''s strategic vision and goals. This position represents the College in campus-wide budget and finance forums, and oversees College-level financial operations to ensure efficiency, compliance, and fiscal sustainability.
Duties & Responsibilities
Strategic Financial Planning and Budgeting
Develop short- and long- term financial projections, model various scenarios, and provide financial reports and analyses to inform strategic decision-making, goal setting, and resource allocation.
- Create and advance a sustainable financial strategy for the College.
- Assess the financial viability of departments by analyzing revenues, expenses, reserves, and sustainability; recommend subsidies or adjustments as needed.
- Advise on efficient organizational structures, centralization vs. decentralization of functions, and funding mechanisms that incentivize alignment with College priorities.
- Prepare the College's annual recurring state budget and implement annual pay increase programs for unionized and non-unionized faculty and staff.
- Manage cash flow, year-end financial closings, and resolution of account-level deficits.
- Provide ad-hoc reports to College, campus, and unit leadership.
Leadership and Representation
- Advise the Dean and executive officers on resource allocation, policy implementation and best practices.
- Represent the College at campus-wide budget and finance meetings, task forces, and committees.
- Provide leadership to departmental business managers on finance and budgetary matters, policies, procedures and best practices.
- Supervise College-level business and financial staff.
- Oversee day-to-day financial and business operations in the Dean's Office, including budget setting, variance analysis, and resource projections for college-level cost centers including IT, Advancement, Marketing & Communications, and College Student Learning Centers.
- Collaborate with other Associate Deans and College leadership on special projects and initiatives.
Compliance, Operations, and Risk Management
- Ensure compliance with College and campus policies and procedures; implement them efficiently within the College.
- Establish internal controls and efficient processes across departments to minimize risk.
- Review documents including gift agreements, contracts, MOUs, and budgets for faculty and new programs.