Associate Director, Admissions

Who is Saint Louis University? Founded in 1818, Saint Louis University is one of the nation's oldest and most prestigious Catholic universities. SLU, which also has a campus in Madrid, Spain, is recognized for world-class academics, life-changing research, compassionate health care, and a strong commitment to faith and service.

JOB SUMMARY

The Associate Director of Admissions (SOM) manages end-to-end admissions operations for the medical school and leads the design, launch, and day-to-day administration of a new 7-year BS/MD pathway. This role partners with the Admissions Committee to ensure a timely, equitable, and data-informed selection process, oversees high-volume interview scheduling and interviewer engagement, and serves as primary operational lead for the BS/MD program. The Associate Director evaluates processes through surveys and analytics, documents standard operating procedures (SOPs), and drives continuous improvement in alignment with institutional policies and accreditation expectations.

PRIMARY JOB RESPONSIBILITIES

• Admissions Operations Leadership: Leads MD and BS/MD admissions cycles, including assignment of applications to screeners using established rubrics; ensures receipt of interview reports; records and assigns decisions after subcommittee review; maintains real-time status updates

• BS/MD Program Build & Operations: Designs, documents, and launches the BS/MD application; develops selection criteria and rubrics; leads application testing (UAT), defects tracking, and release; ensures data integrity and secures records handling; drafts templates for notifications and FAQs

• Interview Management & Communications: Coordinates and schedules 700+ MD interviews annually and all BS/MD interviews; maintains interviewer rosters and calendars for faculty, students, and community partners; maintains recruitment communications for MD and BS/MD (web, videos, email, phone, listserv, letters, orientation packets)

• Experiential Learning & Reflection: Creates and maintains service, research, and clinical shadowing programs; secures mentors/preceptors and site requirements; implements reflection submission and review processes with schedules, prompts, and evaluation criteria

• Student Advising & Matriculant Success: Advises BS/MD matriculants on class schedules, prerequisites, and progression requirements; coordinates with undergraduate advising, registrar and SOM curriculum leaderships, coordinates onboarding of M1 students including background check review, admissions status tracking, and collaboration with orientation and scholarship teams

• Assessment, Reporting & Continuous Improvement: Creates and analyzes surveys; tracks Admissions Committee productivity; generates feedback reports; develops dashboards and recurring reports monitoring funnel KPIs, diversity and equity indicators, interview yield, and program outcomes

• Performs other duties as assigned

KNOWLEDGE, SKILLS, AND ABILITIES

• Knowledge of admissions operations and academic program administration in higher education, preferably medical education

• Understanding of FERPA and sound data stewardship practices; attention to accuracy and confidentiality

• Strong analytical, organizational, and prioritization skills; demonstrated judgment and initiative in high-volume, deadline-driven environments

• Proficiency with Microsoft 365 (Outlook, Excel, Word, PowerPoint, SharePoint/Teams); familiarity with survey tools (MS Forms/Qualtrics) and CRM/applicant systems (e.g., Slate, AMP)

• Excellent communication skills including professional phone and email etiquette

• Ability to tailor messages to applicants, families, faculty, and leadership

• Ability to coordinate multiple priorities simultaneously and adapt to rapidly changing needs

• Ability to evaluate information, perform analysis, and prepare clear written and oral recommendations for diverse stakeholders

• Ability to develop and maintain effective working relationships across faculty, staff, students, and external partners

MINIMUM QUALIFICATIONS

• Bachelor's degree

• Three or more years of administrative experience

• Experience advising undergraduate or professional students on curricula and academic policies

Function

Admissions

Scheduled Weekly Hours:

40

Saint Louis University is an equal opportunity/affirmative action employer. All qualified candidates will receive consideration for the position applied for without regard to race, color, religion, sex, age, national origin, disability, marital status, sexual orientation, military/veteran status, gender identity, or other non-merit factors. If accommodations are needed for completing the application and/or with the interviewing process, please contact Human Resources at 314-977-5847.