Associate Director, Business Services

JOB PURPOSE

The Associate Director, Business Services FP&M manages the financial and internal control activities of the budget and finance operations of Facilities Planning & Management Division. This role directs and controls financial and daily business operations. In addition, this role serves as liaison with multiple university departments such as Accounting, HR, Payroll and Purchasing. Coordinate and direct related work of multiple functional sub-units within Business Services. Support the department''s strategic objectives and performance improvement initiatives.

ESSENTIAL FUNCTIONS

(Essential functions are the primary duties/major job responsibilities that an employee must be able to perform, with or without reasonable accommodation. The essential functions are listed in order of importance.)

Manage the plant fund of $300M+, including all project accounts. Ensure proper financial and budgetary considerations relative to the Physical Plant. Partner with accounting departments to close projects at year end. Reconcile all small capital projects. Review and approve WayneBuy invoices for 300 active plant funds.

Manage and administer fiscal matters for Facilities Planning & Management. Develop, analyze and provide information including key performance indicators, reports, data and financials. Responsible for detailed accounting of Facilities Planning & Management's total funding of $20 million. Assist with statistical analysis and reporting of fiscal activities.

Complete comprehensive reporting, analysis and reconciliation of University's utilities accounts totaling $22M

Maintain and develop internal control systems to assure integrity of financial transactions to prevent errors, omissions and possible fraudulent activity. Implement effective business practices and processes, and ensure actions are taken to achieve and maintain necessary performance outcomes.

Manage day-to-day activities of direct reports, including hire, discipline, performance appraisals for direct staff, training on policies and procedures as well as overseeing workflow, developing and implementing operating efficiencies and process and procedural improvements.

Manage and administer varied operational activities as requested by senior management of the Division including special projects, facility planning and utilization, contracting with vendors, cost/benefit studies, service on University-wide committees or project teams.

Other duties as assigned.