Chubb is seeking an Associate Director, Events - NA Marketing & Communications to join our North America Events team. In this role, you will be responsible for managing the full life-cycle of assigned events and meetings across the organization. Additionally, you will support event logistics, planning, and provide on-site assistance for larger marquee events. The ideal candidate is a self-starter with strong business operations skills, sound decision-making abilities, and proven experience in planning and executing corporate meetings and events. This role is forward-facing, therefore comfortability with clients and executive leadership is required.
The Associate Director, Events will report to the Assistant Vice President, Events - NA Marketing & Communications.
This is a hybrid-remote position with a periodic need for workdays within the Whitehouse Station, NJ office. Travel to plan and support events within North America is necessary.
Responsibilities
Full life-cycle planning and execution of assigned mid-sized North America meetings and events; Flexibility to manage smaller portions or projects within a larger marquee event
Coordinate and execute pre-planning, on-site and post-event logistics not limited to:
Timeline creation and management
Oversee the guest invitation and registration process
Management of hotel room blocks
Upkeep of attendee data and other relevant list management
Meeting space coordination of food & beverage, room layouts, seating assignments, name tags, décor and A/V as needed
Ground transportation arrangements for guests though local vendor or ride share platforms
Assist with reconciliation of post-event finances, recaps, surveys and analytical presentations
Source, negotiate and manage relationships with vendors, venues and service providers to secure the best options for each event
Provide on-site event support, including but not limited to overseeing setup, managing staff and troubleshooting any challenges during the event
Work with internal groups and external vendors to produce necessary creative and production elements
Collaborate with internal business stakeholders to execute upon their division's specific needs with an event.
Create and distribute event materials, such as invitations, agendas, name tags, and signage
Ability to adhere to forecasted budget, manage and balance assigned budget per event, ensuring cost efficiency and adherence to company financial guidelines
Possess a solid understanding of event technology systems; i.e. Event Registration (Swoogo)
Oversee event registration processes, including managing attendee lists, creating registration platforms and handling inquiries
Responsible for creating and maintaining content for event-specific mobile apps, partnering with the registration team member to build the app, and independently managing all content updates within the platform
Preform administrative duties as needed including, but not limited to: meeting notes and recaps, master event calendar upkeep, event shipping and receiving, storage organization and inventorying, vendor onboarding and payment processing.
Chubb is a world leader in insurance. With operations in 54 countries, Chubb provides commercial and personal property and casualty insurance, personal accident and supplemental health insurance, reinsurance, and life insurance to a diverse group of clients. The company is distinguished by its extensive product and service offerings, broad distribution capabilities, exceptional financial strength, underwriting excellence, superior claims handling expertise and local operations globally.
At Chubb, we are committed to equal employment opportunity and compliance with all laws and regulations pertaining to it. Our policy is to provide employment, training, compensation, promotion, and other conditions or opportunities of employment, without regard to race, color, religious creed, sex, gender, gender identity, gender expression, sexual orientation, marital status, national origin, ancestry, mental and physical disability, medical condition, genetic information, military and veteran status, age, and pregnancy or any other characteristic protected by law. Performance and qualifications are the only basis upon which we hire, assign, promote, compensate, develop and retain employees. Chubb prohibits all unlawful discrimination, harassment and retaliation against any individual who reports discrimination or harassment.
The pay range for the role is $75,900-$111,100. The specific offer will depend on an applicant's skills and other factors. This role may also be eligible to participate in a discretionary annual incentive program. Chubb offers a comprehensive benefits package, more details on which can be found on our careers website. The disclosed pay range estimate may be adjusted for the applicable geographic differential for the location in which the position is filled.
Chubb is the world’s largest publicly traded property and casualty insurance company and the largest commercial insurer in the U.S.
With operations in 54 countries and territories, we are a major personal lines writer, as well as a leading middle market, small commercial and large industrial commercial insurer, providing a wide range of traditional and specialty coverages.
As an underwriting company, we assess, assume and manage risk with insight and discipline. We service and pay our claims fairly and promptly. And we combine the precision of craftsmanship with deep experience to conceive, craft and deliver the very best insurance coverage and service to individuals and families and to businesses of all sizes.
Our products and services are distributed through brokers, independent agents, exclusive agents and various forms of direct marketing.
What we deliver: