The Associate Director of Advancement serves as a strategic partner and operational lead in driving fundraising initiatives and supporting the institution's long-term sustainability. Partnering closely with the Vice President of Advancement, this role balances strategic pipeline development with tactical execution. The Associate Director manages a select portfolio of prospects, oversees prospect research and pipeline tracking, and executes donor stewardship initiatives.
Essential Functions
Strategic Planning & Executive Support- Partner with the Vice President of Advancement to develop and execute annual and multi-year fundraising strategies.
- Monitor departmental goals, track key performance indicators (KPIs), and generate regular revenue reports and performance dashboards for leadership.
- Prepare comprehensive prospect briefings and proposals ahead of high-level solicitations.
- Provide administrative and operational support, including preparing materials and tracking follow-up.
Prospect Research & Pipeline Management- Proactively identify, research, and qualify prospective donors using wealth-screening tools and database analytics.
- Maintain a robust prospect pipeline using a Moves Management framework to move donors systematically through the engagement lifecycle.
- Oversee donor database integrity, ensuring all prospect research, contact reports, and solicitation strategies are accurately recorded.
Direct Fundraising & Donor Stewardship- Manage a portfolio of individual and foundation prospects, executing tailored strategies for cultivation, solicitation, and stewardship.
- Draft compelling gift proposals, grant applications, personalized donor communications, and impact reports.
- Conduct personal meetings and outreach visits to articulate the institution's mission and funding priorities.
- Implement recognition and stewardship programs to ensure prompt, meaningful, and ongoing donor appreciation.
Departmental Operations & Other Responsibilities- Coordinate and execute key advancement events, including donor recognition gatherings, regional outreach initiatives, and receptions.
- Collaborate with the Marketing and Communications teams to align fundraising materials with broader organizational messaging.
- Perform other duties as assigned, demonstrating flexibility and a willingness to support the Advancement Department's overarching goals and priorities.
Position Qualifications
- Education & Experience: Bachelor's degree required; a Master's degree or CFRE certification is preferred. Three to five years of progressive experience in advancement, development, or fundraising operations.
- Technical Proficiency: Proficiency in CRM and donor database systems (e.g., Raiser's Edge), wealth-screening tools, Microsoft Office, and Google Workspace preferred.
- Communication & Interpersonal Skills: Exceptional written and verbal communication skills, with a proven track record of writing effective proposals and executive reports. Ability to engage professionally with senior leaders, donors, and board members.
- Core Competencies: Ability to balance strategic thinking with hands-on execution, manage multiple priorities and deadlines independently, and maintain strict confidentiality regarding donor information
Pay Range:Â $50,000 - $60,000, Annualized
Benefits:Â
We offer a comprehensive and competitive benefits package with this position, including health, dental, and vision coverage; employer-paid life and disability insurance; automatic enrollment in the 403(b) plan and employer contribution (whether or not the employee contributes); and generous paid holiday, sick and vacation leave. Please click on the link below for more detailed information:
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