The County Executive’s Office of Community Affairs is seeking qualified candidates for the position of Associate Management Analyst. The Associate Management Analyst (Associate MA) will support the Office of Community Affairs (OCA) by combining expertise in contract and procurement administration as well as a strong focus on community engagement.
This is a Departmental Promotional Only recruitment. Only current County of San Mateo employees in the County Executive’s Office with at least six months (1040 hours) of continuous service in classified regular, probationary, or extra-help/limited term positions prior to the final filing date may apply.
The Associate MA will structure solicitations, develop and monitor agreements, and track performance while building trusted relationships with residents and partners, especially in historically underserved and coastal communities. This position ensures that the County’s agreements are well-structured, compliant, and aligned with both strategic goals and the needs of residents. This role will also be responsible for monitoring expenditure and ensuring progress toward established objectives.
Key Responsibilities include:
Procurement & Contracts
- Draft and manage Requests for Proposals (RFPs) and other solicitations and coordinate reviews and timelines.
- Develop, negotiate, and administer contracts, amendments, and Board Memos and ensure compliance with County policies, funding terms, insurance, and legal requirements.
- Monitor performance, budgets, and invoicing, verify deliverables and alignment with metrics and scope of work, and resolve variances and recommend corrective actions.
Community Engagement & Communications
- Serve as liaison on various County projects, including housing-related initiatives and coastal and hard-to-reach community priorities.
- Plan and deliver presentations, facilitate meetings, and translate complex information into plain language.
- Co-design outreach strategies with community partners and produce meeting recaps and action trackers.
Cross-Functional Projects & Operations
- Support OCA-led projects and interdepartmental initiatives and manage high-volume workflows and shifting priorities.
- Develop templates, checklists, and dashboards to improve consistency and throughput.
The Associate MA will contribute to special project work such as:
- Engaging with vulnerable communities, including on the coast, to better understand and address unique needs
- Serving as a liaison to the Independent Civilian Advisory Commission.
- Presenting to stakeholders, community groups, and organizations exploring ways to collaborate to meet needs.
- Supporting cross-departmental and community-focused initiatives.
- Developing and implementing effective communication strategies to engage with underserved residents.
Success in this position requires precision in contract and procurement processes as well as strong interpersonal and communication skills to collaborate with diverse stakeholders. The role will include fieldwork, i.e., engaging with residents and businesses in the unincorporated areas of San Mateo County.
Spanish/English bilingual proficiency is required which will enable the Associate MA to engage and work successfully with monolingual and bilingual communities. The position may require attending occasional evening or weekend meetings to support community engagement efforts.
The Ideal Candidate will possess:
- Demonstrated success with RFPs, contract negotiation, and contract compliance in a public or nonprofit context.
- Strong interpersonal and communication skills, including oral and written presentations and a demonstrated ability to build trust across cultures.
- Attention to detail, follow-through, the ability to meet deadlines, and manage competing demands.
- Familiarity with public administration principles, contract negotiation, vendor performance and compliance standards.
- The ability to incorporate data-informed decision-making in all aspects of the position.
- Demonstrated success in contract development and monitoring
- The ability to maintain effective working relationships with executives, partners, and community members
- Experience managing high-volume workloads and shifting priorities.