Associate – Project Controls & Administration

Associate – Project Controls & Administration – Galleria area

A growing construction company is seeking a detail-oriented Associate – Project Controls & Administration to help establish and maintain consistent project management processes across the organization. This role will support project teams by creating structure around documentation, scheduling, reporting, communication, and project tracking from startup through closeout.

Key Responsibilities

·        Establish and administer standardized project controls, processes, and operating procedures.

·        Develop and maintain project dashboards to track schedules, milestones, action items, and overall project performance.

·        Maintain project schedules and coordinate regular updates with project teams.

·        Manage RFI, submittal, change order, and action-item logs, ensuring information is current and properly tracked.

·        Establish consistent document standards, filing procedures, and project documentation practices.

·        Coordinate project meetings, including meeting cadence, agendas, action items, and follow-up.

·        Track open issues, assignments, and deadlines to ensure timely completion and accountability.

·        Support project startup and closeout procedures, ensuring required documentation and processes are completed.

·        Develop and deliver training on project controls, documentation standards, and administrative procedures.

·        Partner with project managers, superintendents, subcontractors, and internal teams to promote consistent processes and communication.

·        Identify opportunities to improve project administration, reporting, and operational efficiency.

Qualifications

·        Bachelor’s degree preferred; will consider experience in lieu of degree.

·        8+ years of experience in construction, project administration, project controls, or construction operations preferred.

·        Strong organizational and project coordination skills.

·        Excellent attention to detail and follow-through.

·        Comfortable managing multiple projects, deadlines, and priorities.

·        Strong communication skills with the ability to work effectively with both office and field teams.

·        Proficient with Microsoft Office/Excel and project management or construction software (Procore).

·        Proactive, analytical, and process-oriented with a strong sense of ownership.


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