Associate Registrar, Compliance and Operations
Date Posted: Tuesday, June 16, 2026
Closing Date: Sunday, July 5, 2026
Department: Registrar's Office
Position: 105568
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Responsibilities
DESCRIPTION:The Associate Registrar, Compliance and Operations provides guidance, direction, and coordination of the department operations. Develops and executes policies and procedures and manages processes related to student records and transfer credit to meet enrollment and retention goals. Oversees all activities related to degree certification, diploma generation and graduation including managing all preparations for the College's graduation events. Provides department leadership in the Registrar's absence.ESSENTIAL FUNCTIONS:1. Supervises records, transfer credit, and graduation staff, including strategic direction, leadership, coaching, mentoring, goal setting, professional development, training, and performance evaluation. 2. Manages daily operations, including student records, enrollment, transcript processing, transfer credit, grade changes, petitions, appeals, and graduation certification.3. Develops, implements, and monitors processes to ensure compliance with college academic policies and procedures, federal/state regulations (i.e., FERPA), and records retention standards. 4. Conducts data analysis and audits of student records to identify and reconcile discrepancies in the student information system and the National Student Clearinghouse for enrollment and degree verifications. 5. Manages and coordinates processes related to transcript processing including evaluation of transcripts, interpretation, and maintenance of course equivalencies, transfer credit rules, and processing of articulation agreements and re-evaluations. 6. Manages the degree conferral process including verifying, maintaining, and processing graduation applications to ensure compliance with state and college graduation requirements. 7. Collaborates with the marketing and communication department and other entities to plan all events and activities related to the graduation ceremonies including graduation fairs, regalia orders and distribution, communications, and recruiting, training, and scheduling of staff and volunteers.8. Coordinates with academic units to process course substitutions and ensures that the transcript articulation tables, and degree audit programming are complete, accurate and automated. Identifies state mandate changes to determine transfer course equivalencies and student milestones.9. Maintains prospective graduation reports, reviews degree audits, and approves final conferral of all academic awards and degrees. 10. Updates, maintains, and reviews registrar and graduation websites to ensure relevancy of information, updated forms, registration forms/links, and deadlines.11. Assists in developing communication strategies for the department that supports the flow of communication from the office to faculty and students. 12. Performs other duties as may be required or assigned.REQUIRED QUALIFICATIONS: 1. Bachelor's degree from a regionally or nationally accredited institution.2. Two years of team lead or supervisory experience.3. Four years of relevant experience in managing student records or similar capacity in an educational institution.DESIRED QUALIFICATIONS:1. Master's degree from a regionally or nationally accredited institution.2. Experience working with a student information system such as PeopleSoft or Banner. 3. Experience in event planning, such as graduations. KNOWLEDGE, SKILLS & ABILITIES:1. Knowledge of Florida policies regarding graduation requirements and statutes governing community colleges, and governing board rules.2. Ability to maintain confidentiality and release of student records in compliance with the Family Education Rights and Privacy Act (FERPA).3. Excellent computer skills, including PeopleSoft, Adobe, Microsoft Office 365 (Outlook, Excel, Word) and the ability to become proficient with Teams/Zoom.4. Ability to take initiative in effectively leading and developing employees to achieve peak performance goals. 5. Ability to manage multiple responsibilities simultaneously and meet deadlines.6. Excellent customer service skills.7. Excellent verbal, written, presentation, and interpersonal communication skills.8. Excellent problem-solving and analytical skills, as well as critical thinking ability.9. Ability to exercise independent judgment and discretion, and work efficiently, accurately, and with minimal supervision.10. Ability to exhibit a professional, courteous demeanor.11. Committed to working in a multicultural environment. WORK ENVIRONMENT and SPECIAL CONSIDERATIONS:1. Works in an office environment.2. May work flexible hours during peak periods, which may include occasional evenings, weekends, and during college closures.3. May travel between campuses and to other local destinations.This description in no way states or implies that these are the only duties to be performed by the employee occupying this position. The employee will be required to follow any other job-related instructions and to perform any other job-related duties as requested by their supervisor.The College anticipates that the position incumbent must be available throughout the workday and, on some occasions, after regular work hours. Therefore, as a condition of employment, the incumbent is expected to carry a personal cell phone and is required to provide their current cell phone number to the Office of Human Resources and to their immediate supervisor.This position is not eligible for Veteran's Preference.
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Pay Benefits and Work Schedule
Are you ready to grow your career and make an impact in changing the lives of our students? Seminole State College of Florida has a great opportunity to join our growing team of diverse faculty and staff!We offer competitive pay with a beginning salary of $70,875 commensurate with education and experience exceed the required qualifications, plus an attractive total rewards package including:Flexible work options with a 37.5 hour work week and generous paid time off (holidays, annual and sick leave, and College Breaks)A variety of paid health and life insurance coveragesWellness incentives and free gym membership at the Raider Fitness CenterFRS retirement and other optionsProfessional Development and Paid TuitionFree on campus parking
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Conditions of Employment
Finalists and individuals recommended for employment at Seminole State College must reside in the State of Florida at the time of hire and be subject to background investigations and fingerprinting in compliance with Florida Statute 1001.64; and Seminole State College Policy 1.020; 2.020. Criminal background checks and fingerprinting will be conducted for all new employees, and for rehired employees who have had a break in service for one year or more. The Office of Human Resources will determine which background checks shall be conducted for each position, based upon its review of job descriptions and the responsibilities of the position. These include, but are not limited to, positions that have access to money, master keys, security-sensitive areas and confidential information; positions that have the capability to create, delete, and alter records; and positions that are responsible for the care and instruction of children. The College will conduct various types of background checks which may include, but are not limited to: criminal background, credit check, driver''s license check, previous employment and references.
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How to Apply
Applicants must complete the entire online application and include work history even if attaching a resume.REQUIRED DOCUMENTS (To ensure full consideration all of the following documents must be attached to the application prior to the closing date): • Resume• Cover Letter• Transcripts showing the date of degree conferral; this applies to Seminole State College employees as well as external candidates (unofficial copies accepted for application purposes). Please note: Official Transcripts are REQUIRED upon hire.• Letters of recommendation are strongly encouraged.TO ATTACH ADDITIONAL DOCUMENTS: • From the Seminole State College Home page, scroll to the bottom and click on Employment• Click on Complete or Review an Existing Application• Select either Sign In with existing username and password or New User to create an account • Click on My Job Applications to view applied jobs, resumes and attachments• Click on the + under My Cover Letters and Attachments to attach documents. This position is eligible for Veteran's preference. To claim Veteran''s Preference, a copy of your DD-214 form, Certificate of Release or Discharge from Active Duty must be uploaded and attached to your application.
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Equal Employment Opportunity
Seminole State College is an equal opportunity employer and strictly prohibits discrimination on the basis of race, color, religion, pregnancy, national origin, ethnicity, age, sex, gender, veterans' or military status, disability, sexual orientation, genetic information, marital status, or any other factor protected under applicable federal, state, and local laws, rules, and regulations in its programs, activities, and employment.
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Other Information
VETERANS'' PREFERENCE:Seminole State College of Florida adheres to Florida's Veteran's Preference laws by providing preference in hiring to covered job applicants. Moreover, in recognition of the valuable contributions made by veterans, the College also considers any applicant's military service background when filling job positions not covered by Veteran's Preference laws.To claim Veteran''s Preference for eligible positions, a copy of your DD-214 form, Certificate of Release or Discharge from Active Duty must be uploaded and attached to your application to claim Veterans'' Preference.HOLDERS OF DEGREES FROM INSTITUTIONS OUTSIDE THE USA:Individuals who have completed college or university course work at an institution in a country other than the United States are required to obtain a complete evaluation of foreign transcripts and degrees. Foreign transcripts should be evaluated by one of the organizations approved by the National Association of Credential Evaluation Services. This evaluation must be submitted at the time of application. We recommend World Education Services at P.O. Box 5087, Bowling Green Station, New York, NY 10274-5087, telephone (212) 966-6311 or email address www.wes.org. The interview process may be delayed until such a review has been completed.
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