Association Coordinator

Association Coordinator

Ultimate Staffing is currently hiring for an Association Coordinator to join a growing client in the Atlanta area! This opportunity is ideal for a detail-oriented professional who enjoys balancing communications, membership engagement, educational programming, and administrative operations.

Location: North Atlanta (hybrid 3 days in office, 2 days remote)

Schedule: Monday-Friday 8am-5pm. Must be willing to work the occasional weekends/evenings and travel locally to support client events and organizational needs.

Pay rate: $22-$24/hour based on experience. Once converted to an FTE, there is opportunity for bonus based on performance

Key Responsibilities

• Assist with the planning and execution of association events, conferences, webinars, and educational programs.
• Coordinate event registrations, attendee communications, refunds, and database updates.
• Support event website and registration platform management.
• Assist with speaker coordination, presentation materials, and event logistics.
• Prepare event collateral, signage, name badges, certificates, and promotional materials.
• Provide onsite event support, including registration management and attendee assistance.
• Order and coordinate event supplies, giveaways, and branded materials.
• Create and distribute member communications including emails, newsletters, social media posts, event promotions, announcements, and other marketing content.
• Manage and maintain content calendars to support organizational goals and campaigns.
• Design marketing materials and digital assets using Canva or similar design platforms.
• Coordinate committee meetings and support communication initiatives.
• Assist with annual campaigns and advertising placements.
• Support the planning and delivery of webinars and virtual educational programs.
• Coordinate speaker communications, scheduling, platform setup, and attendee support.
• Manage webinar registration and learning management system (LMS) setup.
• Track attendance, engagement metrics, and participant feedback.
• Update website content, graphics, forms, and event information.
• Monitor website analytics and prepare usage reports.
• Deliver outstanding customer service through professional and timely communication.
• Provide administrative and project support to internal teams and association clients.
• Assist with packing and shipping materials for meetings, conferences, and events.
• Support office operations and special projects as assigned.
• Process incoming mail and packages on designated in-office days.
• Sort and distribute correspondence appropriately.
• Log, image, and track checks according to established procedures.
• Coordinate bank deposits and provide supporting documentation to accounting teams.

Required Experience:

• Bachelor's degree or equivalent combination of education and experience.
• Minimum of 2 years of experiencing planning and managing webinars, as well as tracking webinar analytics.
• Strong organizational and project management abilities with exceptional attention to detail.
• Excellent written and verbal communication skills.
• Proficiency with Microsoft Office Suite, including Word and Excel.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Strong customer service mindset and relationship-building skills.

Preferred Experience:

• Experience working within nonprofit, association management

  All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, Los Angeles County Fair Chance Ordinance, and San Francisco Fair Chance Ordinance.