Asst 3, Administrative
Kaygen Inc.
Franklin lakes, NJ
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JOB DETAILS
SALARY
$47.24–$54.25 Per Hour
SKILLS
Artificial Intelligence (AI), Calendar Management, Career Development, Communication Skills, Community Support, Cross-Functional, Establish Priorities, Executive Assistant Skills , Fortune 500 Customers, Health Insurance, Information Technology Consulting, Marketing, Marketing Communications, Mentoring, Microsoft Outlook, Microsoft PowerPoint, Microsoft Product Family, Microsoft SharePoint, Operational Support, Organizational Skills, Risk Analysis, Source Code/Configuration Management (SCM), Startup, Team Player, Time Management, Writing Skills
LOCATION
Franklin lakes, NJ
POSTED
19 days ago
KAYGEN is an emerging leader in providing top talent for technology-based staffing services. We specialize in providing high-volume contingent staffing, direct hire staffing and project-based solutions to companies worldwide ranging from startups to Fortune 500 and Managed Service Providers (MSP) across a wide variety of industries.
Position:
Responsibilities:
Minimum Requirements:
Responsibilities:
- Manages calendars, schedules meetings, and prepares agendas for Central Marketing VPs while ensuring meetings are well-organized and materials are delivered on time.
- Utilizes approved AI tools to draft summaries, communications, and documents, while developing reusable prompts to drive consistency and efficiency.
- Leverages AI to identify patterns, risks, and opportunities across VP priorities, streamlining workflows and automating recurring deliverables.
- Maintains structured folders, templates, and version control in Teams and SharePoint, along with a curated library of effective prompts and outputs.
- Coordinates cross-functional initiatives, tracks action items through completion, escalates risks when necessary, and improves overall speed, quality, and consistency of deliverables.
Minimum Requirements:
- Bachelor s degree preferred in business, marketing, communications, or a related field; equivalent experience may be considered.
- 1 3 years of experience in an executive assistant, administrative, marketing coordination, or operations support role.
- Experience supporting senior leaders or working in a global, matrixed environment is advantageous.
- Strong organizational and prioritization capability, with the ability to manage multiple requests at once, keep work on track, and maintain accuracy under pressure.
- Clear written communication skills, with an ability to translate inputs into concise, well-structured emails, summaries, and presentation materials for executive audiences.
- High level of digital proficiency across Microsoft 365 tools such as Outlook, Teams, PowerPoint, and SharePoint, along with confidence working in collaborative digital environments.
At KAYGEN, we are always looking for dynamic, talented and experienced individuals. We invite you to join our team of talented IT professionals, consulting at client locations across the globe. Our culture is team-orientated; we strive to stand by our core values of respect, honesty and integrity. Our team of experienced staffing experts will work with you to find you the best opportunity. For more information, please visit us at www.kaygen.com.
Benefits:
Benefits:
- Free Healthcare Insurance
- Vision and Dental Insurance
- 401(k) Retirement Plan
- Free Life Insurance
- Sick Time Off
- Certifications
- Mentorship Program
- Referrals
- Family and Wellness benefits
- Continuous Growth and Career Development
About the Company
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Kaygen Inc.
Kaygen, an award-winning technology consulting and talent firm, assists organizations to achieve digital transformation. From structuring data to the Cloud and visualization, Kaygen leads the digital transformation of global clients.
Kaygen, from the Japanese word, kaizen, for continuous improvement, signifies how we continuously seek to bring expert tech talent to our client engagements to create a sustainable competitive advantage. However, there is more. Our company is diverse, and minority woman owned and operated by expert data technologists who have conceived and developed the very strategic technology initiatives that we now engage in for our clients with our talent.
Our core belief in diversity, complemented by the principles of kaizen, ensures we bring the best expert data talent to work transparently, collaboratively, and with the flexibility to ensure client success.
Visit http://www.kaygen.com/ for a solutions overview.
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COMPANY SIZE
100 to 499 employeesINDUSTRY
Computer/IT Services
EMPLOYEE BENEFITS
Paid Sick Days, Professional Development, 401K, Employee Referral Program, Flexible Spending Accounts, Employee Events, Life Insurance, Merchandise Discounts
FOUNDED
2003
WEBSITE
http://www.kaygen.com