Asst Dir, Event Planning

Posting Information

Posting Information

Posting Number 2026596 Posting/Functional Title Asst Dir, Event Planning University Pay Plan Title Asst Dir, Student Center Location San Marcos Department Student Center Recruitment Type Open Recruiting Job Type Full-Time Funding Source Permanent Monthly Salary $4,916.66-$5,333.33 Job Category Exempt Required Qualifications: Applicants must specifically address how they meet these required qualifications to meet the requirements of the position.

• Bachelor's degree
• Minimum 2 years of experience coordinating event reservations and venue logistics
• Minimum of 1-year of supervisory experience
• Experience with event management software
• Ability to work some nights and weekends is required

Preferred Qualifications

• Master's Degree
• Experience with Mazevo software

Job Description

Provides leadership to the LBJ Student Center Event Planning team responsible for the coordination and development of all events in and managed by the LBJ Student Center. This position ensures consistently high customer service, and seamless coordination to deliver outstanding events.

Job Duties

• Hire, train, supervise, and evaluate Event Planning team members including full-time and student Event Coordinators. Lead regular meetings, conduct trainings, and develop and maintain training manuals and resources.
• Respond to inquiries, lead and attend client meetings, develop room diagrams, and enter reservation information into event management software. Head coordinator for LBJ Student Center and serve as lead on major, complex, and signature events.
• Lead regular event forecasting meetings and ensure timely and accurate information and operational impacts are shared as appropriate.
• Oversee administration and configuration of event scheduling and room diagram software and processes.
• Ensure compliance of LBJ Student Center and University policies, guidelines, and other relevant regulations, including but not limited to use of facilities, ADA compliance, security requirements, environmental health and safety standards, and special event approval requirements.
• Monitor events, provide positive customer service, collaborate with Event Services staff, catering staff, and other facility and campus personnel as necessary to ensure seamless coordination of outstanding events.
• Coordinate billing and payment between client and LBJSC Business Office.
• Serve as a vital member of the Event Services team in supporting successful LBJ Student Center events and ensuring positive customer service. Develop reports, recommend policies and procedures, and handle special projects, tasks, and other duties as assigned.
• Serve as a departmental representative on relevant committees. Active attendance, participation, and reporting back is expected.

Additional Information to Applicants

Must work some nights and weekends

Job Open Date 06/16/2026 Job Close Date (posting closes at midnight) 06/30/2026 Open Until Filled No Normal Work Days Monday, Tuesday, Wednesday, Thursday, Friday Normal Work Hours Start 8:00AM Normal Work Hours End 5:00PM Posting Notices Legal and Required Notices

Texas State University is committed to a policy of non-discrimination and equal opportunity for all persons regardless of race, sex, color, religion, national origin or ancestry, age, marital status, disability, veteran status, or any other basis protected by federal or state law in employment, educational programs, and activities and admissions.

Employment with Texas State University is contingent upon the outcome of record checks and verifications including, but not limited to, criminal history, driving records, education records, employment verifications, reference checks, and employment eligibility verifications.

In accordance with federal law, all new employees must complete the Form I-9 and provide acceptable documentation verifying their identity and authorization to work in the United States. Texas State University participates in E-Verify, and employment is contingent upon the successful verification of work authorization. Employees are required to maintain valid work authorization to satisfy the conditions of Form I9 at all times during their employment and the university makes no implicit or explicit promises to financially support visa or permanent residency applications.

Why Choose Texas State University?

Join the Texas State Bobcat team and experience a career that offers more than just a job-it's a path to a brighter future. As a Texas State employee, you'll enjoy:

Exceptional Benefits: Comprehensive health insurance with 100% premium coverage for employees and 50% for dependents, starting on your first day.

Generous Time Off: Enjoy vacation, holidays, sick leave, and more to maintain a healthy work-life balance.

Wellness and Balance: Access a FREE wellness program, plus mother and family-friendly resources to support your personal well-being.

Professional Growth: Explore a wide range of training, development courses, certifications, and educational support programs.

Welcoming Campus: Become part of a vibrant Bobcat community with numerous social and professional networks.

Tuition Benefits: Take advantage of tuition support for yourself and for your dependent children, making higher education more accessible for your family.

Retirement Security: Secure your future with TRS pension, retirement plans, and voluntary savings options with strong employer contributions.

At Texas State University, you're not just an employee-you're a valued member of a thriving and beautiful campus community. Start your journey with us today. https://www.hr.txst.edu/benefits.html

Quick Link https://jobs.hr.txstate.edu/postings/57374

Applicant Document

Required Documents

• Resume
• Cover Letter
• List of References

Optional Documents

• DD 214/DD1300
• Veteran's Preference
• Licensure
• Certifications

Supplemental Questions

Required fields are indicated with an asterisk (*).

• • Do you have a bachelor's degree?

• Yes

• No

• • Do you have scheduling software experience?

• Yes

• No

• • Do you experience with Mazevo scheduling software?

• Yes

• No

• • Do you have a Master's degree?

• Yes

• No

• • Do you have a minimum of 2 years of experience in planning coordinating events and large-scale programs?

• yes

• no

• 2-3 years

• 4-5 years

• 6 or more

• • Do you have a minimum of 2 years of experience coordinating event reservations and venue logistics?

• yes

• No

• 4-5 Years Experience

• 6 or more years

• • Do you have a minimum of 1 year of supervisory experience?

• Yes

• No

• 2-3 years

• 4 or more years