AST Data Entry Specialist I, On-Site Services

Overview

We are One Workplace. We believe that people with a purpose need great spaces to perform their best work. We think big but work small, innovate through relentless curiosity, and treat each other – and our clients – like family. Over the past 100 years, we haven’t forgotten who we are, and we’ve never stopped changing. From big city skyscrapers to the West Coast's premier universities and medical facilities, we design insightful workspaces with the latest technology to provide our clients with an environment that embodies their image and encourages success. Our drive and dedication to providing our clients with innovative spaces and solutions have helped us expand our footprint, and now it is time to expand our team.  

One Workplace is committed to the development of empathetic leaders, diversification of talent, and increased representation at every level of our business. We believe in cultivating a culture of inclusion and are dedicated to building and retaining teams through removing unnecessary barriers to employment and providing opportunities for career growth. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, or veteran status.

Compensation range: $28.63 - $32.72 per hour  

The base salary will be determined based on your location, experience, and the pay of employees in similar positions. Actual total compensation will be dependent upon the individual's skills, experience, and qualifications.

Employee Benefits:

• 15 days of PTO
• 13 Paid holidays
• Medical/Dental/Vision Insurance
• 401k + Employer Match
• Paid Parental Leave
• Wellness App with reimbursement of up to $500 per year 
• Profit Sharing

Position Summary

Location: San Jose, CA (on-site)

Hours: Monday - Friday, Early Day Shift 5:30 am - 2:00 pm

As a AST Data Entry Specialist for our Inventory Management System, you will be responsible for entering and maintaining inventory data accurately and efficiently. You will collaborate closely with our inventory management team to ensure that all data is up-to-date and supports smooth operations.  

Responsibilities:

• Data Entry: Accurately input and update inventory data, including item descriptions, quantities, locations, and any relevant information into the inventory management system.
• Quality Control: Conduct regular quality checks on entered data to identify and correct any discrepancies, inaccuracies, or missing information.
• Inventory Tracking: Assist in monitoring inventory levels, conducting regular audits, and reconciling any discrepancies between physical inventory and system records.
• Documentation: Maintain detailed and organized records of inventory transactions, adjustments, and any other relevant documentation.
• Reporting: Generate and prepare inventory reports as required, highlighting key metrics, trends, and potential issues.
• Communication: Collaborate with the inventory management team to ensure that inventory data is aligned with operational needs and assist in resolving any data-related issues.
• Process Improvement: Identify opportunities to improve data entry processes, efficiency, and accuracy within the inventory management system.
• Other Tasks: Assigned by management.

Qualifications:

Education/Experience 

High school diploma or general education degree (GED); or 3+ years previous experience in data entry; or equivalent combination of education and experience. AA or BA degree is a plus. 

Knowledge/Skills/Abilities

• Proven experience in data entry, preferably in an inventory or warehouse environment.
• Strong verbal and written communication skills 
• Proficiency in using inventory management software & Google Suite.
• High attention to detail and accuracy. 
• Ability to absorb and manage multiple tasks throughout work day 
• Problem-solving abilities and a proactive approach to resolving issues.
• Must be assertive, flexible, and have a strong sense of urgency. 
• Requires strong organizational skills and self-motivation 
• Must be able to effectively solve problems and make decisions independently 
• Knowledge of Google Office systems with ability to learn internal system 
• Knowledge of basic warehouse functions helpful 
• Ability to work independently and collaboratively within a team.
• Proficiency in using inventory management software & Google Suite.
• Excellent organizational and time-management skills.

Physical Requirements 

• Seeing, hearing, color perception, clear speech 
• Ability to move distances within the office and warehouse 
• If completing job tasks in the warehouse, must be able to consistently lift 50 to 75 pounds 
• Complex reading and writing 
• Ability to work mathematical calculations for reporting and keeping statistics 

Working Environment 

Regularly works alone and with others in person, over the phone and via email.  Generally works in an office environment around moderate noise.  Has daily interaction in the warehouse around loud noises and changing temperatures. 

If you are a detail-oriented individual with a passion for data accuracy and want to contribute to the success of our inventory management system, we encourage you to apply for this Data Entry Specialist position. Join our team and be a part of our mission to optimize inventory management for our clients.

If this sounds like the right opportunity for you, please apply with your resume today. We look forward to connecting with you!