Athletic and Activities Program Coordinator*

Position Description

Position Title: Athletic and Activities Program Coordinator

(12 month position)

Reports To: Athletic Director

Job Summary

Assist with the overall leadership and coordination among the various sports and activities that provide students worthwhile learning experiences. This role will work with the Athletic Director, building administration, coaches, advisors and others involved in district athletic and student activity programs to provide the best possible learning experiences.

Qualifications

• Bachelor's Degree
• Sport Management major preferred
• Knowledge of the overall operation of co-curricular and extracurricular activities
• Previous coaching/athletic experience preferred
• Such alternatives to the above qualifications as the Board may find appropriate and Acceptable

Special Knowledge/Skills:

• Communication Skills: Must be able to read, analyze, and interpret information relevant to the position, including being able to speak effectively to small and large groups of people, and to communicate clearly and concisely both orally and in writing
• Leadership Ability: Must be able to articulate a vision and mission for the district and

provide the appropriate direction, guidance, and management skills to achieve them

• Mathematics Skills: Must have the ability to work with basic mathematical and

computational concepts

• Reasoning Ability: Must be able to define problems, collect data, establish facts, and

draw valid conclusions

• Technology Skills: Able to effectively use, as it applies to your specific job function,

typical office applications and computer programs such as word processing,

spreadsheets, and presentations; must be able to use email

• Demonstrates enthusiasm and a sincere desire to aid and ensure the safety of all
• Is able to accept constructive criticism/feedback
• Demonstrates professional tact and diplomacy with administrators, staff, teachers,

students, parents and the diverse community

• Is conscientious and assumes responsibility for one's own work performance
• Anticipates problems and unforeseen events and deals with them in an appropriate

manner

• Demonstrates an ability to make proper decisions when required
• Demonstrates loyalty to the administrative team
• Possesses high moral character and a good attendance record
• Promotes good social relationships as well as promoting good public relations by

personal appearance, attitude and conversation

• Participates in appropriate professional organizations and their activities
• Maintains a calm attitude and sense of control at all times
• Maintains a high level of ethical behavior and confidentiality of information
• Possesses the ability to be flexible and adaptable to changing situations

Major Responsibilities and Duties:

The Assistant Athletic Director will assist the Athletic Director with the following Duties and Responsibilities:

• Prepare reports, athletic handbooks, policies and procedures
• Prepares the reports to keep Athletic Director informed as to school athletic projects such as participation, numbers, eligibility, and finances
• Works closely with the principals and Athletic Director in supervising and coordinating the overall athletics and activities
• Support all athletic and activity assemblies, awards, end of season banquets, and hall of fame inductions
• Assists with Interviews
• Coordinate and communicate with student athletes and families regarding onboarding to include meetings and pay to participate
• Assess student interest and maintain student sign up for sports and activities
• Work closely with the athletic trainer to oversee EAP (emergency action plans)
• Coordinate doctors for home football games and larger athletic events with the trainer.
• Coordinate officials, scheduling for teams and opposing team for all athletic events
• Works closely with principals, guidance counselors, and the state high school athletic association on eligibility
• Works closely with maintenance, grounds crew, regarding facilities and secures game day personnel
• Work closely with the booster clubs to preparing for the athletic program
• Coordinates for concessions for all athletic events with the booster clubs
• Coordinates preseason football ticket drives with the booster clubs
• Work closely with state high school athletic association in all matters pertaining to rules and regulations of the association
• Work closely with the Athletic Director to involve the business community
• Work with Athletic Director and/or designee for press releases to local newspapers all sports and activities
• Work closely with the Athletic Director, principals, and outside agencies on drug testing
• Attends professional meetings on a regular basis (OCC Middle School rep)
• Conducts evaluations of coaches in collaboration with building level principals/Athletic Director and maintain record of hiring
• All other duties as assigned by supervisor.
• Assist with facilities Management
• Maintain team and individual records and keep updated

Additional Working Conditions

The work environment characteristics described here are not listed in order of importance,

and are representative of those an employee encounters while completing the duties and

responsibilities of this job. Reasonable accommodations may be made to enable

individuals with disabilities to perform the duties and responsibilities. The information

contained in this job description is for compliance with the American with Disabilities Act

(A.D.A.) and is not an exhaustive list of the duties performed for this position.

• Occasional work that may extend beyond the normal workday
• Occasional exposure to blood, bodily fluids, and tissue
• Occasional operation of a vehicle under inclement weather conditions
• Occasional interaction among unruly children/adults
• Many situations that require hand motion, e.g., computer keyboard, typing, writing
• Consistent requirements to sit, stand, walk, hear, see, read, speak, reach, stretch with hands and arms, crouch, kneel, climb and stoop
• Consistent requirements to lift, carry, push, and pull various supplies and/or equipment up to a maximum of 50 pounds.

This position requires a dedicated individual with a strong commitment to the well-being and success of students within the educational community. This role will play a key role in shaping the educational experience for students and ensuring a safe and supportive environment conducive to learning and growth.