Athletic Coordinator - Greensboro

Job Title

Athletic Coordinator

Contract Length

225 Days

Reports To

Principal

Supervises

Coaches

Overseeing

• MS, and HS Athletics
• NCAA, and NCHSAA

GENERAL RESPONSIBILITIES

Athletic Director is responsible for the development and implementation of all athletic programs, NCHSAA, and NCAA eligibility. These programs include but are not limited to K-12 athletics, the NCHSAA program, NCAA college application preparation, alumni-athlete relations, and character and leadership development.

QUALIFICATIONS

• Bachelor's degree.
• Minimum of three (3) years of experience working as a head coach
• Minimum of one (1) year of Athletic Administration experience.
• NCAA knowledge and experience preferred
• Bilingual preferred.

SKILLS

• A self-motivated leader who can work independently as well as part of a team
• Experience serving as an advocate for students
• Strong interpersonal skills
• Excellent planning, organizational, and time management skills
• Excellent communications skills with all stakeholders
• Thorough knowledge of all North Carolina High School Athletics Association rules and regulations
• Thorough knowledge of athletic supervision, health and safety, and first responder skills
• Strong budget skills and a knowledge of how and where to purchase athletic equipment;
• Working with the Athletics Boosters and School Administration.
• Understands and respect the diversity of students' economic, linguistic, and cultural backgrounds and situations
• Experience working in Title I schools
• Ability to work flexible hours, including some nights and weekends
• Applicants will need to be able to:
• plan all athletics events with all coaches,
• record-keeping of athletic physicals and ensuring eligibility requirements,
• secure game officials,
• secure game equipment and supplies, purchase all equipment, uniforms, and supplies on an equitable basis,
• work with the school bookkeeper for all budgets, ticket sales procedures, and purchases.
• The athletic director will also know about hazardous weather protocols and health and safety protocols for outdoor practices and events.

DUTIES AND RESPONSIBILITIES:

• Working with the principal, selects, assigns, and evaluates coaches
• Schedules all athletic contests, fields, and facilities
• Schedules all game officials and security personnel
• Attends athletic events whenever possible, working in conjunction with the principal(s) and assistant principal(s) to ensure coverage of all home events
• Ensures student athletic eligibility according to North Carolina High School Athletic Association
• Serves as liaison with coaches and principals to address student discipline impacting team(s)
• Attends relevant meetings regarding conferences and state NCHSAA business
• Coordinates athletic budgets, working with coaches to ensure equity across all sports
• Plans and coordinates printing and selling of programs for varsity contests
• Ensures that all student-athletes are insured
• Maintains records and ensures appropriate training, including first aid training, for all coaching staff
• Maintains all required paperwork for each student-athlete
• Arranges transportation for all athletic teams
• Maintains an active, athletic program that promotes sportsmanship and welcomes competing teams and guests
• Coordinates details of visiting teams' needs
• Supervises all ticket sales and fund-raising events of the athletic program and assumes responsibility for the proper handling of funds
• Serves as a liaison between coaches and the athletic boosters clubs
• Coordinates public relations in cooperation with the district's Advisor for Community
• Maintains records of the results of all athletic contests and athletic scholarships
• Performs other duties and responsibilities as assigned by the principal

TMSA Athletic Directors are expected to:

• Teach one Block (80-90 mins) of Team Sports Elective every day (background sport)
• Coach one Varsity Sport annually (background sport)
• Raise annually 100,000.00 funds to the athletic department (5K Bonus if the goal is reached)

Pre-Season:

• Ensure completion of all NCHSAA required paperwork
• Pre-participation Physical Evaluation
• Gfeller-Wallen Concussion Form
• Online concussion course for students via CrashCourse
• NCHSAA Eligibility, Consent to Participate, and Release Form
• Student-Athlete and Parent and Student-Athlete Pledges
• Emergency Contact Form
• NCHSAA Initial Screening Form (COVID)
• COVID Waiver - TMSA
• Emergency Action Plan Update and Revision
• Athletic Handbook Update and Revision
• Secure facility rentals for practices and games
• Secure Athletic Trainer for Soccer, Softball, Baseball, and Basketball (New Requirement - NCHSAA)
• Get checks from Central Office
• Pay Athletic Trainer after the game is over
• Secure School Resource officers or Police for Basketball games
• Coordinate games for all athletic teams
• High School
• Middle School
• Manage rosters on MaxPreps
• Inventory uniforms and equipment
• Coordinate with uniform/equipment representatives (Johnson and Lambe Sports Equipment) on creating team stores.
• Collect Athletic Booster Payments
• Checks/Online Payment
• Monitor Athletics Budget
• Google Sheets
• Ensure completion of background checks by off-campus coaches
• Ensure coaching contracts are correct

Monthly:

• Attend Athletic Director Meetings
• Pay invoices to rental facilities
• Input on ERP

Weekly:

• Input referee payment information to ERP
• Pay officials
• Check with facilities to ensure the rental schedule for the week
• Notify coaches in case of cancellations
• Check with opposing school ADs to ensure game times and locations

Daily:

• Monitor student-athlete eligibility (GPA Requirements)
• Check in with coaches on what needs they have for practices and games:
• Coolers
• Water and Ice
• Equipment
• First-Aid supplies
• Uniforms
• Daily Monitoring Sheet (COVID)

Game Days:

• Serve as Gameday Administrator
• Arrive at least one hour ahead of the scheduled start time at the venue to prep
• There are days when we have multiple home games in different sports, so there must be someone else serving these roles at the alternate home venue.
• Have referees sign the Arbiter form and issue payment
• Collect gate money
• Continually manage games and spectators
• Update the TMSA Athletics website

Post-Season:

• Print award certificates for post-season awards
• Collect and inventory uniforms
• Follow-up on the issuance of coaching payments

Work with Administration and Central Office on the budget for the next school year.

Please note this job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time, with or without notice.