Athletic Purchasing Clerk

Job Title: Athletics Purchasing Clerk Wage/Hour Status: Non-Exempt

Reports to: Athletic Director Pay Grade 3: Administrative Support

Dept./School: Athletic Department Initiated Date: March 8, 2007

Revised Date: October 31, 2018

District Primary Purpose: To assist and promote La Joya ISD in implementing a rigorous curriculum/instructional program that supports student success and achievement.

Department Primary Purpose: To assist in the daily operation of the Athletic Department office to insure efficiency and effectiveness in the performance of tasks that facilitate the success of the Athletic Program.

Qualifications:

Education/Certification: High School Graduate or Higher

Experience: Three years clerical experience

Knowledge/Skills: Use of Dell or other Personal Computer

Ability to type with reasonable accuracy a minimum of 60 words per minute

Correct English usage, grammar, spelling, and punctuation

Modern office methods and procedures equipment and filing systems

Business letter and report-writing techniques

Proofreading

Statistical and record-keeping principles and procedures

Following oral and written instructions

Major Responsibilities and Duties:

• Assists in receiving and routing incoming calls.
• Assists in the performance of office routines and practices.
• Assists in preparing and organizing information required for budgeting, accounting, purchasing and competitive bidding process.
• Type letters, reports and memos for the Athletic Directors.
• Assists in preparing and organizing information for the coordination and scheduling of athletic events and activities.
• Assists in preparing correspondence and reports, and organizes data for department communication.
• Input game officials/gameworkers Purchase Order requisitions and pay promptly.
• Input Game/Practice Bus requisitions and confirm.
• Input Bid item requisitions as they pertain to the sport and campus.
• Input all work orders for equipment repairs, facilities repair or game preparation.
• Fax all purchase orders as they are received and confirm with appropriate vendor.
• Monitor the use of/and make copies as needed for the Athletic Office.
• Identify boxes as they are delivered with proper PO number and sport (campus) it belongs to.
• Notify proper Head Coaches/Athletic Coordinator as equipment arrives.
• Open and distribute mail as delivered to the Athletic Office.
• Confirm all equipment for purchase orders and send for payment when we receive invoices.
• Input Purchase Orders Requisitions as needed for the Athletic Director.
• Assists in ordering and maintaining office supplies.
• Input monthly purchasing order requisition for Athlete meals - (receive invoice, send for payment, file).
• Assist in maintaining proper filing of all equipment, meals, and any other invoices received.
• Perform other duties as assigned.

WORKING CONDITIONS:

Mental Demands:

Reading: ability to communicate effectively (verbally and written); maintain emotional control under stress.

Physical Demands/Environmental Factors:

Repetitive hand motions; prolonged use of computer. Works with frequent interruptions. Moderate standing, stooping, bending, and lifting.

POSITION WORKING DAYS: 226 Days