Job Title: Athletics Purchasing Clerk Wage/Hour Status: Non-Exempt
Reports to: Athletic Director Pay Grade 3: Administrative Support
Dept./School: Athletic Department Initiated Date: March 8, 2007
Revised Date: October 31, 2018
District Primary Purpose: To assist and promote La Joya ISD in implementing a rigorous curriculum/instructional program that supports student success and achievement.
Department Primary Purpose: To assist in the daily operation of the Athletic Department office to insure efficiency and effectiveness in the performance of tasks that facilitate the success of the Athletic Program.
Qualifications:
Education/Certification: High School Graduate or Higher
Experience: Three years clerical experience
Knowledge/Skills: Use of Dell or other Personal Computer
Ability to type with reasonable accuracy a minimum of 60 words per minute
Correct English usage, grammar, spelling, and punctuation
Modern office methods and procedures equipment and filing systems
Business letter and report-writing techniques
Proofreading
Statistical and record-keeping principles and procedures
Following oral and written instructions
Major Responsibilities and Duties:
- Assists in receiving and routing incoming calls.
- Assists in the performance of office routines and practices.
- Assists in preparing and organizing information required for budgeting, accounting, purchasing and competitive bidding process.
- Type letters, reports and memos for the Athletic Directors.
- Assists in preparing and organizing information for the coordination and scheduling of athletic events and activities.
- Assists in preparing correspondence and reports, and organizes data for department communication.
- Input game officials/gameworkers Purchase Order requisitions and pay promptly.
- Input Game/Practice Bus requisitions and confirm.
- Input Bid item requisitions as they pertain to the sport and campus.
- Input all work orders for equipment repairs, facilities repair or game preparation.
- Fax all purchase orders as they are received and confirm with appropriate vendor.
- Monitor the use of/and make copies as needed for the Athletic Office.
- Identify boxes as they are delivered with proper PO number and sport (campus) it belongs to.
- Notify proper Head Coaches/Athletic Coordinator as equipment arrives.
- Open and distribute mail as delivered to the Athletic Office.
- Confirm all equipment for purchase orders and send for payment when we receive invoices.
- Input Purchase Orders Requisitions as needed for the Athletic Director.
- Assists in ordering and maintaining office supplies.
- Input monthly purchasing order requisition for Athlete meals - (receive invoice, send for payment, file).
- Assist in maintaining proper filing of all equipment, meals, and any other invoices received.
- Perform other duties as assigned.
WORKING CONDITIONS:
Mental Demands:
Reading: ability to communicate effectively (verbally and written); maintain emotional control under stress.
Physical Demands/Environmental Factors:
Repetitive hand motions; prolonged use of computer. Works with frequent interruptions. Moderate standing, stooping, bending, and lifting.
POSITION WORKING DAYS: 226 Days