Athletic Secretary - High School

id='p24390_'>Athletic Secretary - High School JobID: 24390

Position Type:

School Support Staff/Secretary

Date Posted:

6/22/2026

Location:

Cactus High School - Glendale, AZ

Date Available:

07/01/2026

Closing Date:

07/22/2026

Additional Information: Show/Hide

Position Title: Athletic Secretary - High School

Department: Varies according to assignment

Supervisor: High School Office Manager

Term of Employment: 12 months

Salary Classification: 13

Job Summary: Performs a variety of standard clerical duties and secretarial support functions for department or school site administration and assigned staff. Provide primary support to the high school Athletic Director, and may provided supplemental support to the Office Manager and/or Assistant Principal Secretary.

Essential Functions: Essential functions, as defined under the Americans with Disabilities Act, may include, but are not limited to, the following tasks, duties, knowledge, skills, and other characteristics. This list is ILLUSTRATIVE ONLY and is not a comprehensive listing of all functions and tasks performed by incumbents in this class.

ESSENTIAL DUTIES AND RESPONSIBILITIES generally include the following. Other duties may be assigned:

• Schedules meetings, conferences, interviews, in-services and workshops, and maintains schedule of appointments.

• Supports the Athletic Director to plan, organize, and direct all school sponsored activities, functions, and athletic events. Coordinates transportation for athletic events.

• Manages the onboarding support for all coaches.

• Tracks and communicates with students regarding their no-pass no-play requirements.

• Supports the facilities rentals and scheduling of outside use of school buildings/property.

• Prepares correspondence following instructions of the supervisor.

• Places, screens, and forward telephone calls throughout the department/school site.

• Coordinates, schedules, and prioritizes assigned tasks and projects. Communicates new or revised information to personnel.

• Maintains confidential personnel and student files, records, and databases for the department/school site.

• Completes the necessary processes in district systems to process employment matters in a timely manner.

• Schedules employment interviews, conducts reference checks, processes payroll actions, and maintains attendance, payroll records, and timesheets.

• Responds to inquiries from staff, vendors, contract providers, contractors, parents, students, and the community.

• Processes and monitors a variety of agreements, contracts, and applications.

• Maintains and updates student transcripts. Posts grades. Initiates requests for official transcripts for incoming/transferring students. Interprets transcript data. Recommends and/or determines applicability of other classes to Peoria Unified School District (PUSD) requirements, policies and procedures, under the direction of the administration or counseling office.

• Handles the sending and receiving of transcripts for students applying to colleges, transferring to other schools, and transferring into the school.

• Gathers data and provides a variety of reports as required regarding student grades and records.

• Assists guidance staff in the assessment of graduation requirements for students in their senior year.

• Orders and maintains office equipment.

• Performs other duties as assigned or required.

KNOWLEDGE AND SKILLS:

• Knowledge of applicable Federal, state, county and city statutes, rules, regulations ordinances and Peoria Unified School District and departmental policies and procedures.
• Knowledge of the principles of customer service, general office operations, business office management, and records and database management.
• Knowledge of the principles of Business English, grammar, spelling, and the preparation of correspondence.
• Knowledge of basic accounting principles.
• Skill in reading, interpreting, understanding, and applying relevant Federal, state, and PUSD rules, regulations, policies and procedures.
• Skill in creating, preparing, and managing a variety of documents and reports for distribution.
• Skill in establishing and maintaining effective working relations with co-workers, vendors, students, parents, the general public and others having business with the school district.
• Skill in operating a personal computer utilizing a variety of software applications.

MINIMUM QUALIFICATIONS: A high school diploma or GED AND 1 year experience in a professional office; OR any equivalent combination of experience and education from which comparable knowledge, skills and abilities have been achieved.

OTHER REQUIREMENTS:

• Must possess or obtain an Arizona IVP Fingerprint Clearance Card.
• Must be able to pass a background clearance check.
• Must be able to type minimum 55 wpm.
• Must be able to obtain and maintain an Arizona driver's license.
• May be required to lift and carry heavy, bulky supplies and materials weighing up to 20 pounds.
• May be required to work outside normal working hours.

Attachment(s):

• Salary Schedule