Athletics Facilities Event Coordinator I

Position Information

The University of Texas at San Antonio (UT San Antonio) is a nationally recognized, top-tier public research university that unites the power of higher education, biomedical discovery and healthcare within one visionary institution. As the third-largest research university in Texas and a Carnegie R1-designated institution, UT San Antonio is a model of access and excellence - advancing knowledge, social mobility and public health across South Texas and beyond. UT San Antonio serves approximately 42,000 students in 320 academic programs spanning science, engineering, medicine, health, liberal arts, AI, cybersecurity, business, education and more. With 17,000 faculty and staff, UT San Antonio has also been recognized as a Top Employer in Texas by Forbes Magazine. Learn more online, on UT San Antonio Today or on X, Instagram, Facebook, YouTube or LinkedIn.

Salary Range: Up to $33,890 annualized, commensurate with education, experience, and qualifications.

Job Type: Full Time

Posting Close Date: Applications will be accepted through 11:59 PM CDT on the listed close date. At the discretion of the hiring department, this posting may close once a sufficient number of qualified applications have been received.

Required Application Materials:

• Resume is required
• Cover Letter is preferred

Job Details

Job Summary

The Athletics Facilities Event Coordinator I provides assistance in the daily operations, management, and administration of the Athletics facilities and events.

Core Responsibilities

• Handles facility operations and assets security in compliance with University and Athletics Department policies and procedures.
• Provides early morning, evening, and weekend operations management and administration in conjunction with the Athletics Events Facilities Coordinator II.
• Assists with event planning, coordinating services for events, along with event set-ups and teardowns.
• Assists in the training and supervision of facility managers and event staff.
• Schedules event staffing for assigned events, ensures staff are trained, and processes invoices for service providers.
• Communicates information regarding event procedures, regulations, and campus policies to customers and the university community.
• Manages the security of Athletics facilities.
• Provides assistance in the coordination and management of capital assets.
• Assists in the coordination of the preparation of facility areas for external programs, University programs, Athletic Department events, and other activities inside the Athletics buildings.
• Maintains relations with on- and off-campus departments and service providers.
• Assists with the repair of equipment and facility maintenance as assigned.
• Assists with budget tracking of maintenance and repair work orders and assists with budgeting for assigned responsibilities.
• Assists with departmental projects, as assigned.
• Provides problem-solving solutions during events.
• Helps track facility trends and updates to best practices in event management.
• Takes a proactive approach to assist co-workers in various tasks, to ensure safety.
• Performs work tasks in a safe manner and in accordance with work instructions.
• Proactively makes recommendations to improve safety.
• Performs other duties as assigned.

Required Qualifications

• High School Diploma, Vocational Training or Apprenticeship in a related field.
• One (1) year of related work experience.
• This position may require the ability to maintain the security and integrity of UT San Antonio and its infrastructure per Texas EO-GA-48.

Knowledge, Skills, and Abilities

• Excellent written and oral skills and the ability to work with various groups.
• Working knowledge of PC hardware and Microsoft Word, Excel, and Outlook software, point of sale terminal, audio/visual equipment to include building-wide sound system, DVD player, audio and video tapes & CDs.
• Ability to work with equipment and perform these tasks, including but not limited to: audio/visual equipment, light maintenance, climb ladder, assist with event set-up of tables, chairs, stage, and sound, and rearrange fitness equipment.

Working Conditions

• Work will be conducted in the office and on indoor and outdoor playing courts and fields. May involve work as a member of the skeleton crew during University holidays. Occasional after-hours and weekend work, as well as overtime, may be required.

Physical Demands

• Ability to work with equipment and perform these tasks, including but not limited to audio/visual equipment, light maintenance, climbing ladders, assisting with event set-up of tables, chairs, stage, and sound, and rearranging fitness equipment.

This position will work primarily on campus. Travel and parking expenses are the employee's responsibility.

This position is contingent upon a successful background check. Verification of a valid driver's license and Motor Vehicle Record (MVR) may be completed as applicable. Applicants selected must be able to show proof of eligibility to work in the United States by time of hire.

Equal Employment Opportunity

As an equal employment opportunity and affirmative action employer, it is the policy of The University of Texas at San Antonio to promote and ensure equal employment opportunity for all individuals regardless of race, color, religion, sex, gender identity, sexual orientation, national origin, age, disability or genetic information, and veteran status. The University is committed to the Affirmative Action Program in compliance with all government requirements to ensure nondiscrimination.