Attendance Administrative Assistant

The Whitnall School District is a unique school district that is proud to serve approximatley 2,500 student in the Village of Hales Corners, part of the City of Greenfield, and part of the City of Franklin. Whitnall School District recently passed a $79.1 million facilities referendum, reflecting strong community support for student programs and co-curricular opportunities. As part of this investment, the district will construct a new Science wing and CNA lab at the high school.

This is an exciting time to join a forward-looking district committed to providing high-quality experiences for all students.

ESSENTIAL FUNCTIONS:

• Prepare and distribute attendance reports and notify parents of student absences.
• Track tardies and early dismissals, issue passes and updating records accordingly throughout the school day.
• Process Tardies each hour of the day.
• Sign in/out Off Campus Students.
• Process and send out End of Day Report to certified staff.
• Contact students, parents, and staff to discuss attendance concerns, and provide information on school attendance policies via phone call, emails and absence notes.
• Notify parents/guardians of excessive absences or attendance concerns.
• Schedule meetings on behalf of the Dean of Students and/or Counselors.
• Verify student excuses for absences and manage student attendance files and records.
• Individually count student class absences and daily absences to determine and process attendance letters.
• Coordinate attendance interventions; such as truancy letters or meeting with families.
• Identify instances of chronic absenteeism and report them to appropriate administrators.
• Visitor check-in/out: Interviews office visitors and telephone callers and either answers questions, resolves complaints, provides desired information as required or refers to the appropriate person.
• Update class attendance for all substitute teachers for individual classes.
• Check in/out substitutes in Raptor system and provide substitutes with their building pass.
• Train and directs the work of attendance clerks and student aides working in the attendance office.
• Emergency Response: Promptly respond to alerts, emergencies, or requests/ student needs.
• Communicate effectively with school administrators, security personnel, and law enforcement when necessary. Part of the emergency response team.
• Security Monitor live security camera feeds to ensure the safety and security of students, staff, and school property.Identify and report suspicious behavior, safety hazards, or unauthorized individuals on school grounds.
• Other duties as assigned by Supervisor or Administration.

PHYSICAL REQUIREMENTS:

• The ideal candidate must be able to complete all physical requirements fo the job with or without a reasonable accomodation.
• Dexterity: Continuous use of hands and fingers for manipulating objects, typing, and handling paperwork.
• Mobility: Frequent standing and walking to move around the school and the community, along with occasional bending, kneeling, or crouching.
• Lifting: Occasional or frequent lifting of objects with a weight that typically does not exceed 20-25 pounds.
• Vision: Clarity of vision at varying distances to effectively read documents, use a computer.
• Communication: Verbal, auditory, and written capabilities to communicate with students, parents, and staff.
• Sensory: Ability to hear and speak clearly in person and over the phone.
• Sitting: Regular and frequent periods of sitting, especially for administrative tasks like data entry and record-keeping.