POSITION TITLE: Attendance Clerk
EXEMPTION STATUS: Non-exempt
REPORTS TO: Campus Administrator Assigned
TERMS OF EMPLOYMENT: 10 month
HOURLY SALARY RANGE: Minimum $13.79, Midpoint $17.24, Maximum $20.69
Primary Purpose:
Maintain accurate attendance records for the campus. Perform data entry including attendance, Public Education Information Management System (PEIMS) data, and grades.
Qualifications:
Education/Certification
High School Diploma or GED
Special Knowledge/Skills
Ability to use computer and software to develop spreadsheets, databases, and perform word processing
Effective organizational, communication (verbal and written), and interpersonal skills
Proficient keyboarding and file maintenance skills
Ability to meet established deadlines
Experience:
Two years related experience and/or training
Major Responsibilities and Duties:
Records and Reports
- Enter student enrollment data and withdrawals in accordance with District policy and in compliance with PEIMS reporting standards.
- Collect and enter attendance and PEIMS data into established database and verify accuracy, according to established procedures.
- Prepare and print reports, including attendance reports, grades, class or personnel rosters, end-of-semester reports, or accounting reports.
- Maintain physical and computerized records, including student cumulative folders, progress and failure reports, class rosters, grade books, and schedule changes, if applicable.
- Process new student records, including requesting transcripts and records from other schools, setting up cumulative folder, and entering student data into appropriate databases, if applicable.
- Process and transmit requests for student information and transcripts, as assigned.
- Assist with leaver accounting.
- Assist with campus office duties, as needed.
Communication
- Assist parents, students, and faculty with questions regarding student attendance.
- Call parents to verify student absences, as needed.
- Report all attendance problems to designated administrator and/or truant officer and file truancy, court, and contempt of court referrals as assigned.
- Establish and maintain appropriate communication and a professional relationship with students, parents, and colleagues.
- Present for students a positive role model that supports the mission of the district and demonstrate behavior that is professional, ethical, and responsible as set out in the Texas Educator Code of Ethics.
- Maintain strict confidentiality of student and district information.
Professional Growth and Development
- Participate in professional learning activities to improve job-related skills and demonstrate interest and initiative in professional improvement.
- Attend and participate in staff meetings and special events as assigned.
Mental Demands/Physical Demands/Environment Factors
- Participate in professional learning activities to improve job-related skills and demonstrate interest and initiative in professional improvement.
- Attend and participate in staff meetings and special events as assigned.