PRIMARY PURPOSE:
Maintain accurate attendance records for the campus. Maintain accurate discipline records for the campus.
QUALIFICATIONS:
Educatiobn/Certification
High school diploma or GED
Pass local clerical test
Special Knowledge/Skills
Proficient keyboarding and file maintenance skills
Effective organizational, communication, and interpersonal skills
Ability to use fax machine, copy machine
Ability to use personal computer and software to develop spreadsheets, databases, and perform
word processing tasks
Minimum Experience
Secretarial experience, preferably in public education
MAJOR RESPONSIBILITIES AND DUTIES:
Collect and enter accurate attendance data into SIS (Student Information System) software on a daily basis for accurate PEIMS reporting.
Assist parents, students, and faculty with questions regarding student attendance.
Contact parents/guardians to verify student absences as needed and report attendance problems to designated administrators and district truancy clerk.
Follow established district processes and procedures for students with excessive (excused/unexcused) absences.
Compile, maintain, file, and distribute all reports, records, parent notes, doctor notes, and other documents as required folowing established procedures.
Perform daily attendance procedures and meet established timelines as determined by district PEIMS personnel.
Support teachers in taking attendance in the district''s SIS (Student Information System) software.
Stay abreast of compulsory attendance laws.
Stay abreast of he annual version of the SAAH (Student Attendance Accounting Handbook).
Enter student discipline information into SIS (Student Information System) software. Verify accuracy for PEIMS reporting.
Produce and distribute PEIMS discipline reports to appropriate campus staff.
Attend any/all meetings and trainings as they pertain to student information system software and/or PEIMS.
Schedule meetings and appointments and maintain claendar for assigned administrator(s).
Assist students, teachers, and parents as needed.
Provide appropriate clerical suppot to assigned administrator.
Maintain confidentially of information.
Attendance is an essential job function.
Perform all other duties as assigned.
Working Conditions:
Mental Demands / Physical Demands / Environmental Factors:
Maintain emotional control under stress; high stress and fast-paced; work with frequent
interruptions; repetitive hand motions; prolonged use of computer; some district-wide travel.