Attendance Clerk - Middle School (26-27 school year)

POSITION TITLE: Attendance Clerk - Middle School

EXEMPTION STATUS: Non-exempt

REPORTS TO: Campus Administrator Assigned

TERMS OF EMPLOYMENT: 10 months

HOURLY SALARY RANGE: Minimum $13.79, Midpoint $17.24, Maximum $20.69

Primary Purpose

Maintain accurate attendance records for the campus. Perform data entry including attendance, Public Education Information Management System (PEIMS) data, and grades.

Qualifications

Education/Certification

High School Diploma or GED

Special Knowledge/Skills

Ability to use computer and software to develop spreadsheets, databases, and perform word processing

Effective organizational, communication (verbal and written), and interpersonal skills

Proficient keyboarding and file maintenance skills

Ability to meet established deadlines

Experience

Two years related experience and/or training

Major Responsibilities and Duties

Records and Reports

• Enter student enrollment data and withdrawals in accordance with District policy and in compliance with PEIMS reporting standards.
• Collect and enter attendance and PEIMS data into established database and verify accuracy, according to established procedures.
• Prepare and print reports, including attendance reports, grades, class or personnel rosters, end-of-semester reports, or accounting reports.
• Maintain physical and computerized records, including student cumulative folders, progress and failure reports, class rosters, grade books, and schedule changes, if applicable.
• Process new student records, including requesting transcripts and records from other schools, setting up cumulative folder, and entering student data into appropriate databases, if applicable.
• Process and transmit requests for student information and transcripts, as assigned.
• Assist with leaver accounting.
• Assist in collecting, verifying, entering, and maintaining data as assigned.
• Assist with campus office duties, as needed.

Communication

• Assist parents, students, and faculty with questions regarding student attendance.
• Call parents to verify student absences, as needed.
• Report all attendance problems to designated administrator and/or truant officer and file truancy, court, and contempt of court referrals as assigned.
• Establish and maintain appropriate communication and a professional relationship with students, parents, and colleagues.
• Present for students a positive role model that supports the mission of the district and demonstrate behavior that is professional, ethical, and responsible as set out in the Texas Educator Code of Ethics.
• Maintain strict confidentiality of student and district information.

Professional Growth and Development

• Participate in professional learning activities to improve job-related skills and demonstrate interest and initiative in professional improvement.
• Attend and participate in staff meetings and special events as assigned.

Mental Demands/Physical Demands/Environment Factors

• Tools/Equipment Used: Standard office equipment including computer and peripherals
• Posture: Prolonged sitting; occasional standing, kneeling/squatting, bending/stooping, pushing/pulling, twisting
• Motion: Occasional walking; frequent repetitive hand motions, keyboarding, use of mouse, wrist flexion/extension
• Lifting: Lifting and carrying up to 30 pounds without assistance, 30-55 pounds with assistance, and more than 55 pounds with appropriate assistance
• Environment: Work in office setting; occasional exposure to contagious diseases; occasional irregular or prolonged hours
• Mental Demands: Maintain emotional control under stress; work with frequent interruption