10-key (Tenkey) Numeric Keypad, Administrative Skills, Calendar Management, Communication Skills, Data Entry, Database Programming, Emergency Procedures, Fast Food, File Maintenance, High School Diploma, Information Technology & Information Systems, Interpersonal Skills, Mail Processing, Office Equipment, PC (Personal Computer) Systems, Peripheral Hardware, Procedure Development, Record Keeping, Request for Information (RFI), School Attendance, Spreadsheets, Telephone Skills, Time Management, Word Processing
Job Title: Attendance Clerk/Receptionist Exemption Status/Test: Nonexempt
Reports to: Principal Date Revised:
Dept./School: Assigned Campus
Primary Purpose:
Maintain accurate attendance records for the campus. Under close supervision, perform data entry including attendance, Public Education Information Management System (PEIMS) data, and grades. Under close supervision provide reception and clerical assistance for the efficient operation of the campus office.
Qualifications:
Education/Certification:
High school diploma or GED
Special Knowledge/Skills:
Ability to use software to develop spreadsheets and databases, and do word processing
Proficient in keyboarding, 10-key numerical data entry, and file maintenance
Ability to meet established deadlines
Effective organization, communication, and interpersonal skills
Ability to understand and follow detailed written and verbal instructions
Ability to operate multi-line phone system
Experience:
3 years data entry experience and clerical experience in office setting
Major Responsibilities and Duties:
Records and Reports
- Collect and enter attendance and PEIMS data into established database and verify accuracy according to prescribed procedures.
- Maintain student records and process requests for student information and transcripts. Process new student records, including requesting transcripts and records from other schools.
- Assist parents, students, and faculty with questions regarding student attendance.
- Contact parents/guardians to verify student absences as needed and report attendance problems to designated administrator.
- Compile, maintain, file, and distribute all reports, records, and other documents as required following established procedures.
- Receive and direct incoming calls, take reliable messages, and route to appropriate staff.
- Greet and direct campus visitors. Maintain visitor log and issue visitor passes.
- Assist parents in checking students in and out of school.
- Prepare and distribute student identification cards, bus passes, and parking stickers.
- Assist with the receipt and distribution of student materials, including homework requests.
- Receive, sort, and distribute mail, messages, documents, and other deliveries.
Other
- Assist in campus office as needed.
- Maintain confidentiality.
- Follow district safety protocols and emergency procedures.
- Provide clerical assistance as needed including assisting with the scheduling of appointments.
- Compile, maintain, and file all reports, records, and other documents as required.
- Maintain confidentiality.
- Follow district safety protocols and emergency procedures.
Supervisory Responsibilities:
None
Mental Demands/Physical Demands/Environmental Factors:
Tools/Equipment Used: Standard office equipment including personal computer and peripherals
Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting
Motion: Repetitive hand motions; frequent keyboarding and use of mouse; occasional reaching
Lifting: Occasional light lifting and carrying (less than 15 pounds)
Environment: May work prolonged or irregular hours
Mental Demands: Work with frequent interruptions; maintain emotional control under stress