Audio Visual Services Specialist

Position Details

Position Information

Job Title Audio Visual Services Specialist Department Technical Services Job Code C44511 Job category Full Time Staff Terms and Hours Full Time Non-Exempt, 40-hour work week Salary Range Starting Hourly Wage $23.07; commensurate with experience Job Summary

The Audio Visual Specialist is a key position for the University's Audio Visual (AV) Services Team as the position performs core duties related to customer support as it pertains to the selection, scheduling, delivery, setup, operation, and maintenance of AV equipment. This position reports to the AV Services Manager.

Core Duties

• Consult with customers to identify AV equipment and related technology needs for classes and events.
• Schedule, deliver, set up, break down, and return AV equipment with the ability to transport equipment and materials across campus using motorized University carts and vehicles.
• Operate AV equipment during events, including some events on weekends and evenings.
• Assist customers with recording, streaming, editing, and sharing audio and video.
• Proactively identify potential issues and recommend solutions to specific problems.
• Provide Audio Visual Services related trainings to UP community members.
• Help create and upkeep instructions, trainings, policies, and related materials.
• Respond to customer inquiries, requests, and service tickets.
• Participate in the Audio Visual Services team's rotation of on-call responsibilities and respond to after-hours calls.
• Help administer Audio Visual Services team processes, including processes related to equipment scheduling software and effective workflow and escalation of service tickets.

Other duties as relevant to the duties of the position or as assigned by supervisor or designee.

Please note that the above list of duties is not comprehensive but generally demonstrates the types of matters under this position's purview and responsibility.

Education & Experience

• Required: Two years of proven relevant professional experience.
• Required: Associate's degree in relevant field.
• Preferred: Bachelor's degree in relevant field.
• Or a combination of equivalent education and/or experience.

Certifications & Licenses

• None.

Knowledge, Skills & Abilities

• Proficiency with computers, technology devices, software, and applications at level of proficiency appropriate for the position's duties. Ability to learn and use new technologies, software, and applications at level of proficiency appropriate for the position's duties.
• Ability to work well in a fast-paced team environment
• Strong organizational and time management skills
• Strong attention to detail and accuracy
• Ability to consistently handle and follow through with multiple projects, tasks, and business processes while meeting deadlines
• Strong orientation towards taking ownership of projects and assignments by being proactive, communicative, and making process improvement suggestions.
• Ability to learn and apply applicable University and other policies
• Knowledge of FERPA and Title IX policies or ability to be trained in such policies.
• Ability to prioritize, multitask, be flexible with changing circumstances, and meet deadlines.
• Strong verbal and written communication skills
• Strong interpersonal/customer service skills and ability to communicate effectively via online platforms, presentations, one-on-one meetings, and written communication.
• Competence with and commitment to inclusive excellence; ability to be an effective partner with diverse students, faculty, and staff.
• Ability to establish effective working relationships, professional rapport, and effectively accomplish work within a University setting that includes a wide array of individuals, groups, policies, and processes.
• Effective ability to use and learn computers, technology, software, and applications at level of sophistication required for the duties of the position, including, without limitation, Microsoft Office (Outlook, Word, Excel, and PowerPoint), the internet, and computerized maintenance management systems.
• All University of Portland positions require the ability to quickly learn and use new technologies, software, and applications in depth and at level of proficiency required for duties of the position. In most situations, the necessity of learning, using, and supporting new technologies, software, and/or applications does not change a job description nor make the position one that involves higher level duties.

Physical Requirements

• Frequently: sit, perform desk-based computer tasks; use fine manipulation and grasp; use a telephone, write by hand; sort and file paperwork.
• Occasionally: stand and walk; twist; lift, carry, push and pull objects (computer and related equipment) that can weigh 50 pounds, with or without assistance.
• Occasionally: ability to attend events and activities on or off campus.
• Frequently: ability to interact and communicate with members of the University and others as necessary.

Working Conditions

• Hours of employment: may require working flexible and/or longer hours, when necessitated by projects or University events. Provide on-call responsibilities outside of office hours.
• Work-related stress: sometimes there may be stress from work-related situations such as those involving challenging, important, urgent, time-sensitive, or multiple matters.

Work Standards

• Respect for the University's mission and Catholic identity: demonstrates commitment to learning, respecting, and contributing to the mission of the University, a Catholic and Congregation of Holy Cross institution. The University's mission statement states in relevant part: "we pursue teaching and learning, faith and formation, service and leadership in the classroom, residence halls, and the world." The University's Statement of Inclusion states in relevant part: "Our belief in the inherent dignity of each person is founded upon the social teaching of the Catholic Church. At the center of that teaching is the fundamental mandate that every person, regardless of race, color, religion, gender, sexual orientation, social or economic class, age, or disability shall be treated with respect and dignity."

• The full Mission Statement is at: www.up.edu/about/mission.

• The full Statement of Inclusion is at: www.up.edu/disclosures/inclusion.

• Promote culture of safety: demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.

• Confidentiality demonstrates mindfulness of, commitment to, and compliance with information confidentiality.

• Compliance with policies and procedures: subject to and expected to comply with all applicable University, departmental, and other applicable policies and procedures, including but not limited to the personnel, business, and/or other policies of the University.

• Compliance with driving related laws and requirements: when conducting university business while driving, must comply with the Oregon Vehicle Code and University of Portland driving requirements.

• Interpersonal skills: demonstrates the ability to work professionally with all University of Portland community members, external organizations, and any other person or organization the employee interacts with related to his or her University position.

Benefits

Medical and dental insurance, life insurance, sick time and vacation time consistent with University policies, long-term disability insurance, flexible spending account benefits, tuition remission benefits generally starting after 90 days (employee) or 2 years (spouse and children) of employment, retirement contributions generally starting after 2 years of employment, and eligibility for the University's home purchase assistance program consistent with program requirements. (Benefits are subject to all relevant University policies, practices, contracts, and any other relevant materials.)

Posting Detail Information

Posting Number S372-2023 Number of Vacancies 1 Estimated Start Date Open Date 06/29/2026 Close Date Open Until Filled No Special Instructions Summary

Required Documents

Required Documents

• Resume
• Cover Letter

Optional Documents

Supplemental Questions

Required fields are indicated with an asterisk (*).