Job Summary: The Part-Time Auditorium Manager is responsible for coordinating and overseeing the safe, efficient, and professional operation of the Grand Ledge Public Schools auditorium. This position serves as the primary on-site representative during school and community events, ensuring facilities are prepared, equipment is operational, district policies are followed, and guests receive exceptional customer service.
The Auditorium Manager works collaboratively with district staff, performing arts personnel, community organizations, custodial and maintenance staff, and technology personnel to provide a high-quality experience for all auditorium users.
Work Schedule: Approximately 20 hours per week; primarily evenings and weekends based on district event schedules.
Essential Duties and Responsibilities
Event Coordination
- Serve as the primary on-site manager for all scheduled auditorium events.
- Coordinate event logistics with school staff, community organizations, and facility users.
- Ensure the auditorium is prepared according to event specifications.
- Conduct pre-event walkthroughs with event organizers when appropriate.
- Provide oversight during performances, concerts, ceremonies, meetings, and special events.
Facility Operations
- Open and secure the auditorium before and after scheduled events.
- Inspect the facility before and after each event to ensure cleanliness and identify maintenance needs.
- Ensure seating, stage areas, dressing rooms, lobby spaces, and support areas are ready for use.
- Report facility maintenance concerns, equipment malfunctions, and safety issues promptly.
Technical Support
- Assist users with basic operation of auditorium lighting, sound, projection, microphones, and audiovisual systems.
- Coordinate with district technology staff or outside vendors when advanced technical support is needed.
- Monitor equipment usage to minimize damage and ensure proper operation.
Safety and Security
- Monitor events to ensure compliance with district policies and safety procedures.
- Respond appropriately to emergencies and notify emergency personnel when necessary.
- Ensure emergency exits remain accessible and occupancy limits are observed.
- Maintain a safe and welcoming environment for students, staff, performers, and guests.
Communication and Customer Service
- Serve as the primary point of contact during scheduled events.
- Maintain positive working relationships with district employees, students, parents, community members, and facility renters.
- Resolve event-related concerns in a professional and timely manner.
- Communicate effectively with district administrators regarding event operations.
Administrative Responsibilities
- Maintain accurate records of facility usage, event schedules, and incident reports.
- Assist with coordinating auditorium scheduling as assigned.
- Recommend improvements to facility operations and event procedures.
- Perform other duties as assigned by the Director of Operations or designee.
Qualifications
Required Qualifications
- High school diploma or GED.
- Valid driver's license.
- Ability to work a flexible schedule, including evenings and weekends.
- Demonstrated customer service and communication skills.
- Ability to work independently with minimal supervision.
Preferred Qualifications
- Experience managing facilities, events, theaters, or performing arts venues.
- Experience working in a public school or community setting.
- Knowledge of basic audiovisual, lighting, and sound equipment.
- Experience with event scheduling software.
Knowledge, Skills, and Abilities
- Excellent organizational and time management skills.
- Strong interpersonal and customer service abilities.
- Ability to coordinate multiple events and priorities.
- Ability to remain calm and make sound decisions during emergencies.
- Basic understanding of stage operations and event logistics.
- Ability to communicate effectively with diverse groups.
- Strong problem-solving skills.
- Ability to work collaboratively with district departments.
Physical Demands
While performing the duties of this position, the employee is regularly required to:
Walk and stand for extended periods.
Lift, carry, push, or move equipment weighing up to 40 pounds.
Bend, stoop, kneel, climb stairs, and reach overhead.
Set up tables, chairs, stage equipment, and event materials.
Operate computers, audiovisual equipment, and communication devices.
Work Environment
The employee works primarily in an auditorium and performing arts setting. Work frequently occurs during evenings and weekends and may involve exposure to varying noise levels during performances and events. School-based; may work in classrooms, intervention spaces, or learning labs.
The employee shall remain free of any alcohol or non-prescribed controlled substance in the workplace throughout his/her employment in the District.
Grand Ledge Public Schools District shall provide equal opportunity and shall not discriminate in matters of employment or enrollment on the basis of age, religion, race, traits historically associated with race, including, but not limited to, hair texture and protective hairstyles, color, national origin, gender/sex, sexual orientation, gender identity, disability, height, weight or marital status in its programs, services or activities.