Aviation Safety Assistant

Federal Aviation Administration

San Jose, CA

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JOB DETAILS

SKILLS

Access Authorization, Administrative Procedures, Administrative Skills, Automation, Aviation Industry, Corrective Action, Database Technology, Documentation, Federal Aviation Administration (FAA), Federal Aviation Regulations (FARs), Federal Government, File Maintenance, Financial Reporting, Information Technology & Information Systems, Interpret Regulations, Legal, Mail Processing, Needs Assessment, Oracle Platform Security Services (OPSS), Procedure Implementation, Project/Program Management, Record Keeping, Records Management, Reporting Skills, Staff Training, Technical Research, Technical Support, Technical Writing, Telephone Skills, Training/Teaching, Typing, United States Citizen

LOCATION

San Jose, CA

POSTED

Today

Summary

The duty location for this position is San Jose, CA.

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Duties

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Technical Program Support

Processes FAA issued airman certificates such as ground instructor, flight instructor, mechanic, repairman, and flight engineer.
Interviews applicants to determine qualifications for non-complex certificates.
Processes FAA authorizations such as inspection authorization, aircrew program designee, and aerobatic competency.
Processes FAA issued operator and air agency certificates such as air carrier, repair stations, and approved schools.
Examines applications and supporting documents for completeness, consistency of information, and assures correctness, if required.
Responsible for processing temporary airman certification files for certificates issued by designated examiners.
Examines applications and supporting documents for completeness, consistency of information, and fulfillment of Federal Aviation Regulations (FAR) requirements.
Supports the Designated Written Test Examiner (DWTE) program by providing orientation and training of new examiners, providing required annual and periodic training as necessary.
Conducts FAA written examinations by assembling and distributing test materials, and following up to ensure corrective action is taken if necessary.

Correspondence and Reports

Researches, writes, and types non-technical and routine technical correspondence.
Responsible for maintaining correspondence control and suspense files.
Reviews outgoing correspondence for grammatical accuracy, procedural agreement, aircraft technical manuals and factual inconsistencies, attachments, enclosures, dates, and signatures.

General Office Support

Responsible for assigned administrative and technical files such as certificated operator and designee case files in accordance with agency directives.
Determines need for new files, initiates action to create files, prepares file folders, dividers, and labels.
Maintains administrative/technical library with includes orders, notices, Federal Aviation Regulations (FARs), Master Minimum Equipment Lists (MMELs), aircraft technical manuals and advisory circulars, etc.
Assures that charts and office logs are kept current.
Coordinates organizations schedule with regard to inspectors schedules, flight checks, exams, itineraries and coordinates supervisors appointment schedule.
Prepares time and attendance forms for organization personnel, maintain supporting documentation, and submit to appropriate payroll office.

Communication

Receives incoming telephone calls, answers inquiries, and directs incoming calls appropriately. Interacts with the public (both domestic and foreign, when applicable) and other FAA offices.
Assists visitors, determines needs and provides information or refers as appropriate.

Automation Program Support

Assembles and enters information into various automated programs (such as Program Tracking and Reporting Subsystems (PTRS), Operations Specifications Subsystems (OPSS), Vital Information Subsystem (VIS), and Enforcement Information System (EIS)) and retrieves, prints, and reviews output.
Retrieves data concerning airmen records, certificates, violation histories and aircraft registrations for National Data Base (NDB) and EIS database systems.
Generates routine or ad hoc reports such as inspector planned activity, quarterly work program accomplishment report, quarterly NPG report, and inspector open items.

Administrative Program Support

Surveys organization to which assigned in order to ensure adherence to administrative procedures that are outlined in agency directives.
Examines current procedures and practices and recommends or implements changes.
Instructs organization personnel (including new employees) on proper administrative procedures.
Reviews program participants medical and flight check currency records and advises supervisor of program participants status.

Fiscal Program Support

As impress fund cashier, reviews requests, and receipts, disperses funds, updates records, maintains vouchers, and determines replacement of funds.

Requirements

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Conditions of employment

US Citizenship is required.
Selective Service Registration is required for males born after 12/31/1959.
Must submit an SF50 (See Required Documents).
Position sensitivity is designated Low Risk; a background investigation may be required

Qualifications

To qualify at the FG-303-6 level, you must demonstrate in your application that you possess a minimum of one year of specialized experience equivalent to the next lower level of FG/GS-5 or equivalent. Specialized experience is experience that has equipped you with the particular knowledge, skills and abilities to perform successfully the duties of the position. Specialized experience is defined as: experience performing a variety of administrative and clerical work such as assist in researching, writing and typing non-technical and routine correspondence; reviewing and distributing incoming correspondence; maintaining files; general office support; preparing reports; examining documents for accuracy and completeness and entering and retrieving information from a variety of automated systems.

To qualify at the FG-303-7 level, you must demonstrate in your application that you possess a minimum of one year of specialized experience equivalent to the next lower level of FG/GS-6 or equivalent. Specialized experience is experience that has equipped you with the particular knowledge, skills and abilities to perform successfully the duties of the position. Specialized experience is defined as: experience performing a variety of technical administrative work such as preparing complex reports; assisting in interpreting and implementing newly modified directives and determining action needed; managing records; providing tracking and validation support of funds for employee travel; assist in writing complex technical and non-technical correspondence and reports; researching technical data; reviewing and analyzing complex information and interpreting directives.

Applicants should include examples of specialized experience in their work history.

Qualification requirements must be met by the closing date of the announcement.

Education

Education is not qualifying at this grade level and may not be substituted for experience.

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Make sure your resume includes detailed information to support your qualifications and answers to the job questionnaire.

Additional information

We may use this vacancy to fill other similar vacant positions.

Position may be subject to a background investigation.

A one-year probationary period may be required.

The person selected for this position may be required to file a financial disclosure statement within 30 days of entry on duty. FAA policy limits certain outside employment and financial investments in aviation-related companies. www.faa.gov/jobs/workinghere/financial-disclosure-requirements

As a part of the Federal-Wide Hiring Reform Initiative (streamlining the hiring process), the FAA is committed to eliminating the use of the Knowledge, Skills and Ability (KSA) narratives from the initial application in the hiring process for all announcements. Therefore, as an applicant for this announcement, you are NOT required to provide a narrative response in the text box listed below each KSA.

In lieu of providing a KSA narrative response in the text box listed below each KSA, in your work history, please include information that provides specific examples of how you meet the response level or answer you chose for each KSA. Your work history examples should be specific and clearly reflect the highest level of ability. Your KSA answers will be evaluated further to validate whether the level that you selected is appropriate based on the work history and experience you provided. Your answers may be adjusted by a Human Resource Specialist as appropriate.

Eligible applicants meeting the minimum qualification requirements and selective factor(s), if applicable, may be further evaluated on the Knowledge, Skills and Abilities (KSA) listed in the announcement. Based on this evaluation, applicants will be placed in one of the following categories: score order, category grouping, or priority grouping and referred to the selecting official for consideration.

Please ensure you answer all questions and follow all instructions carefully. Errors or omissions may impact your rating or may result in you not being considered for the position.

This position may be filled at the FG-6 or FG-7 level. If filled at the FG-6 level, this announcement does not constitute a commitment or an obligation on the part of management to promote the employee selected at some future date. Promotion to the FG-7 level will depend upon the employee meeting all training, qualification requirements and recommendation by the supervisor.

If the Agency decides to interview any qualified employee on the selection list, then all on the list who are qualified must be interviewed. If the selection list is shortened to a best qualified list through a comparative process, then the best qualified list shall be considered to be the selection list.

Links to Important Information: Locality Pay, COLA

Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution.

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A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.

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Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.

About the Company

Federal Aviation Administration

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