Aviation Training Coordinator

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Job Description

Aviation Training Coordinator

The Aviation Training Coordinator is responsible for coordinating, administering, and tracking all training activities to ensure employees meet company, airline, airport authority, and regulatory training requirements. This role supports operational excellence by maintaining training compliance, scheduling instructor-led and online training, managing records, and partnering with station leadership to develop a highly skilled workforce.

Responsibilities

• Coordinate all new hire, recurrent, remedial, and compliance training for station personnel.
• Schedule classroom, on-the-job, and computer-based training while ensuring operational staffing requirements are met.
• Maintain accurate training records and ensure compliance within Workday or other Learning Management Systems (LMS).
• Track required certifications, qualifications, and expiration dates for all employees.
• Communicate upcoming training requirements and compliance deadlines to station leadership.
• Prepare training materials, attendance rosters, sign-in sheets, and course documentation.
• Assist trainers and operational leaders with onboarding programs and qualification processes.
• Conduct training audits to ensure documentation is complete and regulatory requirements are met.
• Coordinate airport authority, airline customer, TSA, SIDA, OSHA, and company-required training.
• Generate reports identifying overdue, upcoming, and completed training activities.
• Assist in developing and updating Standard Operating Procedures (SOPs), training manuals, and job aids.
• Support investigations involving training deficiencies and recommend corrective actions when appropriate.
• Maintain confidentiality of employee records and training documentation.
• Promote a culture of safety, compliance, accountability, and continuous improvement.

Skills

• Interpersonal Skills: Ability to interact with individuals at all levels of the organization
• Communication: Effective written, spoken, and non-verbal communication as well as presentation skills
• Customer Service: Service-oriented mentality with a focus on exceeding expectations
• Professionalism: Maintain a positive and professional demeanor
• Decision Making: Ability to quickly make sound decisions and judgments
• Proactivity: Self-motivated with the ability to effectively prioritize projects and needs
• Team Player: Willingness to collaborate and provide support where needed to achieve outcomes
• Business Ethics: Demonstrate integrity, respect, and discretion in all business dealings
• Organization: Attention to detail and ability to effectively manage tasks in a fast-paced environment

Requirements

• High school diploma or equivalent required; Associate's or Bachelor's degree in Aviation Management,
• Business Administration, Education, or related field preferred.
• Two or more years of aviation operations, training, safety, or supervisory experience preferred.
• Experience coordinating employee training programs and maintaining compliance records preferred.
• Working knowledge of FAA, TSA, OSHA, airport authority, and airline operational requirements preferred.
• Experience with Workday Learning, Learning Management Systems (LMS), or similar training platforms preferred.
• Preferred: Experience delivering aviation operational training, developing training materials, and facilitating classroom or hands-on instruction.
• Strong proficiency with Microsoft Excel, Word, Outlook, and PowerPoint.
• Must pass all airport background screening requirements and possess a valid driver's license (where applicable).

What We Offer

• Paid time off (vacation and sick)
• Medical, dental, and vision insurance
• 401(k) with employer match
• Employee Assistance Program (EAP)
• Career development and ongoing training
• Health savings account
• Life insurance

Important to Know

• Veterans and candidates with military experience are encouraged to apply.
• HHS is an Equal Employment Opportunity Employer committed to workplace diversity and inclusion.

Who is HHS Aviation

HHS Aviation is an industry-leading aviation services provider. We are known for our unwavering commitment to providing our customers with the highest-quality aviation service solutions. We utilize our decades of industry knowledge and experience to offer our customers the insight and perspective to augment their ground servicing programs. We are a service solutions partner, not simply a contract labor provider like many other ground service companies.